Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ending December 31, 2022, Newmark generated revenues of approximately $2.7 billion. As of September 30, 2023, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,400 professionals around the world. To learn more, visit nmrk.com or follow @newmark.Description for Internal Candidates

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a regional project management office team. Interact with PMO management in addition to other groups both internal and external to the company. Anticipate needs and take appropriate action to effectively manage daily responsibilities independently.

Essential Job Duties:

• Monthly data collection and reporting of capital and expense spend for project management.
• Process requests for purchase orders, amendments, and follow-thru to completion.
• Assist with invoice processing for payment to vendor.
• Track project commitments for accurate spend forecasting.
• Assist project management team with administrative duties and processes.
• Maintain electronic departmental filing and tracking systems.
• Maintain calendar of appointments for assigned staff or department.
• Schedule and organize meetings, conference calls and appointments. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on event.
• Facilitate team and other meetings, including agenda and content development.
• Purchase office equipment and supplies as required.
• Perform administrative functions and prepare communication as required.
• May perform other duties as assigned.

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required, & 5 years work related experience. Associate’s degree or Bachelor’s degree in Business Administration is preferred.
• Minimum 5 years related work experience to include Project Construction or Accounting related fields is a plus
• Advanced Microsoft Office Suite, PowerPoint, Excel skills
• Strong knowledge of Microsoft Teams and SharePoint
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• Ability to build strong relationships and communicate effectively across a broad spectrum of diverse work and support groups
• Must be an organized self-starter exhibiting good judgment and the flexibility to adapt to priority changes and demands
• Must keep sensitive information confidential

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Parental leave
• Referral program

Schedule:

• Monday to Friday

Work Location: In person