Job title: Clerk 1 – Public Services Administrative Assistant

Job purpose :

Under close supervision, performs routine, repetitive clerical work involving the processing of documents in a variety of functions; does other related duties as required.

Duties and responsibilities:

· Receives, screens, reviews and verifies documents.

· Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.

· Opens, time stamps, sorts, numbers, and distributes mail.

· Maintains prepared mailing lists.

· Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files. Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.

· May wrap packages for shipment by mail or express.

· Assembles materials for distribution.

· Hand stamps letters, papers, and other documents.

· Fills in and checks form letters, circulars, and forms as directed.

· Compiles information and/or numerical data.

· Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.

· May enter and/or retrieve information on a computer terminal.

· May occasionally perform keyboarding/typing duties, but not as the primary function of the position.

· May assist in requisitioning, storing, and distributing office supplies.

· May assist in preparing and verifying payrolls and make simple arithmetic calculations.

· Schedules administrative proceedings; may process requests for scheduling changes.

· May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.

· Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.

· Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.

· Maintains records and files.

· Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Qualifications:

LICENSE

· Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

KNOWLEDGE & ABILITIES:

· Knowledge of office routines, equipment, and practices after a period of training.

· Ability to comprehend established office routines and department regulations.

· Ability to organize assigned clerical work and develop effective work methods.

· Ability to make simple arithmetic calculations and tabulations.

· Ability to understand, remember, and carry out oral and written directions.

· Ability to perform tasks accurately within prescribed time frames.

· Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.

· Ability to sort, index, file, and pull varied types of materials using an established filing system.

· Ability to operate and perform routine maintenance on office machines and other equipment.

· Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.

· Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.

Working conditions:

• Saturday and evening hours may be required.
• Travel to branch locations may be required.

Salary:

• $39,229

Please Submit Resumes to:

Leslie Colson

Assistant Director of Human Resources

Tel: 973-733-7740

Email: lcolson@npl.org

Job Type: Full-time

Pay: $39,229.00 per year

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Newark, NJ 07102 (Required)

Ability to Relocate:

• Newark, NJ 07102: Relocate before starting work (Required)

Work Location: In person