A New York City Council Member is seeking a dynamic Operations and Scheduling Manager. The Operations and Scheduling Manager’s responsibilities include providing administrative and operational support, but not limited to managing the Council Member’s schedule, providing support in coordination of daily briefing materials. The Manager supports the Member, the Chief of Staff (COS) and both Legislative and District-based staff in a variety of tasks related to organization and communication. This role is responsible for handling confidential and time-sensitive material. The ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

SALARY RANGE:

$45,000 - $65,000

KEY RESPONSIBILITIES:

· Manage calendar of meetings and community events.

· Assist with the development and implementation of district events and programs.

· Answer and direct incoming calls.

· Assist constituents and aid visitors and guests to the office.

· Maintain and manage contact lists and databases.

· Produce and distribute correspondence memos, letters, faxes and forms.

· Develop regularly scheduled reports and a maintain filing system.

· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

· Provide support to Communications Director in developing presentations.

· Take accurate minutes of meetings.

· Receive, sort and distribute mail.

· Exercise good judgment, work well with others in a fast-paced environment and creatively
plan to accomplish goals to advance the Member’s strategic objectives.

· Attend events and meetings with, or on behalf of, the Councilwoman, including on
weekends and/or during evenings.

QUALIFICATIONS:

· Bachelor’s Degree in Administration or related field (or equivalent work experience) highly preferred.

· Excellent written and verbal communication skills.

· Strong organizational and planning skills.

· Creative problem-solver.

· Able to handle fast-paced work environment.

· Able to maintain strict confidentiality and exercise discretion.

· Proficient computer skills and familiarity with Microsoft Office products.

· Able to work extended hours as needed.

ADDITIONAL INFORMATION:

New York City residency required within 90 days of appointment.

For eligible employees, health, dental and vision insurance coverage are offered upon hire. Retirement plans, deferred compensation plans, group life insurance, paid time off and paid holidays, training resources, health & fitness reimbursement and wellness programs are also available.

The New York City Council makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact EEOOfficer@council.nyc.gov.

HOW TO APPLY:

Qualified candidates should forward their cover letter, resume, and a writing sample to:

E-MAIL: jseigenthaler@council.nyc.gov or RTaylor@council.nyc.gov

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

The New York City Council is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Schedule:

• 8 hour shift

Work Location: In person