Summary

The New York Botanical Garden is seeking an Assistant Accountant for their Financial Services team. The prospective Accountant will perform a variety of accounts payable and administrative tasks to effectively support the operations of NYBG’s various departments. This candidate will have strong analytical, communication and interpersonal skills and work well in a team environment.

Core Functions

Responsible for ensuring the successful and timely fulfillment of accounts payable obligations and maintaining audit-ready records. Process a high volume of supplier invoices accurately and promptly. Provide service in a professional and efficient manner.

Additionally, this position supports, through actions and conduct, NYBG’s Inclusion, Diversity, Equity and Accessibility initiatives and helps to build and maintain an inclusive organization culture throughout the institution.

Specific Duties & Responsibilities

Invoice Processing & Payments

• Process, enter and code Purchase Orders (approximately 200 weekly)
• Ensure payments comply with contract terms, identify and resolve discrepancies amongst statements, invoices and contract terms;
• Ensure account allocations are appropriate for each expense
• Prepare vendor account reconciliation reports on an ad-hoc basis
• Utilize online file sharing tool to create and maintain accurate vendor profiles
• Further electronic payment initiative by actively requesting EFT information and completing phone verification of bank details
• Responsible for requisition approvals and distribution of POs
• Complete journal entry adjustments to AP transactions as directed
• Enter Wire and ACH payments on bank website

Interdepartmental Communications

• Manage Accounts Payable email inbox; address, distribute and reconcile tasks where appropriate

• Field department inquiries regarding vendor records and payment status of POs/invoices
• Utilize IT KACE system to implement process improvements and document concerns

Administrative & Other

• Review, maintain and update Process Manual of Responsibilities on a quarterly basis
• Receive and distribute incoming mail
• File vendor documents, completed bank payments and check copies
• Track and submit orders for Accounts Payable supplies as needed
• Assist with special projects as needed

Qualifications:

• Bachelor degree preferred, but will consider 60 credits from an accredited college with at least 12 credits in Accounting
• Experience in accounts payable or bookkeeper position preferable but not required
• Proficient in Microsoft Office suite and ability to learn new systems
• Professional communication and excellent interpersonal skills
• High integrity, honest, dependable and hardworking
• Able to organize and prioritize tasks

Benefits:

• 15 Vacation Days
• 12 Paid Holidays
• 10 Sick Days
• Health Coverage
• 401K
• Pension Plan

Please be advised, as a term and condition of accepting a job offer the candidate for employment must submit proof of full vaccination. Candidates for employment unable to submit proof of full vaccination at the time of the offer will not be considered for employment.

This policy is subject to the reasonable accommodation provisions of Title VII and the American for Disabilities Act (ADA) and other EEO consideration. If you believe that because of a disability or a sincerely held religious belief that you may be entitled to a reasonable accommodation or exemption to this policy please contact HR@nybg.org.

If you require an accommodation for any part of the application process, please notify the Human Resources department at HR@nybg.org.

If you are interested in applying for a position at the New York Botanical Garden, please go to http://www.nybg.org/employment to submit your application.