Position Title: Fiscal Asst, Inter

Employee Classification: Fiscal Asst,Inter

College/Division: Administration and Finance

Department: 530396-ACCOUNTS PAYABLE

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.05

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Non-Exempt

Summary:  NMSU Accounts payable team works closely with the University community and external vendors with a goal of processing payments time and with accuracy.

Classification Summary:Under general supervision, performs clerical accounting procedures requiring familiarity with, and experience in, accounting office practices as well as knowledge of a variety of accounting classifications. Assigns codes, identifies accounts, and prepares data transaction sheets. Analyzes and audits various accounts. Posts, checks, and proofs entries to general ledger and accounts. In the absence of an accounts payable clerk, verifies and processes accounts payable.

Classification Standard Duties:Prepares and verifies amounts and codes for various standard accounting entries, data input or other forms; encodes and obtains necessary approvals for processing; Sorts documents and posts debits/credits to proper accounts; balances and reconciles department records; makes necessary corrections; Reviews computer reports to identify and trace sources of error and makes necessary corrections; ; Maintains a variety of records pertinent to work unit such as records of cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries necessary; Verifies billing statements and prepares for authorization; checks for completeness and compliance with university regulations; Independently responds to or initiates correspondence regarding matters pertaining to assigned function; Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed; Compiles numerical and statistical information for report purposes or simple financial statements; runs a variety of reports from computer records; makes and checks relatively complex numerical and statistical calculations; Provides assistance and training to other workers; May perform various clerical duties related to work unit.

Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:One (1) year of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of basic business math, bookkeeping practices and principles; Knowledge of budgetary principles.; SKILLS:Skill in maintaining accounting and bookkeeping records.; ABILITIES:Ability to effectively communicate

Job Duties and Responsibilities
Primary functions of the position is to process payments for payees and vendors

Preferred Qualifications

Special Requirements of the Position

Department Contact: Anita Romero-Boss 5756462320

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.