• Under direct supervision of the Safety Manager / Director of Operations, sets-up and manages a Central Filing System including Compliance Reports, Analytical Reports, and other Files.
• Conducts self in an appropriate manner as a member of the Safety/Operations departments while working effectively in a diverse work environment. Ensures file completeness and performs document control for safety documents. This includes inspections and logs. Updates forms and spreadsheets for tracking.
• Creates and updates safety tracking documents on spreadsheet and inputs information.
• Prepare documents utilizing word processing creating tables, charts, memoranda, and other MS office tools.
• Maintains meeting minutes for Safety Committee and operations meetings
• Maintains, updates, and distributes environmental/safety policies and procedures.
• Answers phones and refers calls to appropriate personnel or provides requested information to the caller.
• Maintains confidentiality related to environmental, safety and security issues.
• Maintains material safety data sheets (MSDS) database and updates MSDS books at all areas as necessary.
• Contribute to the ordering and receiving of Safety Supplies.
• Morning personal protective equipment spot checks.

• Clerical/secretarial/administrative experience supporting management level personnel.
• Proficient in Word Processing, Spreadsheet and database computerized systems.
• Ability to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
• Ability to communicate through written correspondence and verbally.
• Ability to use good judgment to make decisions.
• Demonstrated ability to work effectively in a diverse workforce.
• Microsoft office with advanced Excel Skills.

Physical Demands:

• Ability to sit, stand or walk up to 8-10 hrs. a day
• Lift 50 lbs. occasionally

Work Environment: Ability to work in hot, cold and office work environment and must obey safety rules & exercise caution in all work activities.

This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.