Position: Data Platform Administrator
Location: Wakefield, MA
Duration: 6 months

Position Summary:

The client is seeking a dynamic Administrative/Project Coordinator with a high level of professionalism, organizational skills, and a desire to work in a fast-paced, performance-driven environment. The person will be the primary administrative support and coordinator for the Chief Strategy and Operations Officer (CSOO). This position will be responsible for daily core administrative tasks and the coordination of mission-critical activities. Additionally, ad hoc projects will be performed as needed to support multiple requests for information and presentations by Executive IT Management, which includes Human Resource and Financial analysis, IT Operational Planning, Training, and Local Government Awards. The ideal candidate will be a highly motivated, mature, goal-driven, fast learner with exceptional communication and organizational skills, and be very adaptable to change. Proficiency in Microsoft Office tools is required to be successful in this role.

Job Duties and Responsibilities:

• Coordinate meetings on behalf of the CSOO, including preparation of agendas, distribution of meeting minutes, related correspondence, preparation of presentations, and follow-up activities.
• Conduct research, collect and analyze data, and prepare reports and documents into consolidated charts/graphs.
• Complete projects and special assignments:
  • Establish objectives, determine priorities, manage time, gain cooperation of others, monitor progress, problem-solve, and adjust plans as needed.
• Send out friendly reminders for overdue action items and follow-up.
• Record meeting minutes, including decisions and action items, in proper format.
• Organize and manage meeting materials, both electronic and hard copy.
• Exercise discretion in handling confidential information.
• Exhibit excellent written and oral communication skills when dealing with all levels of personnel within the EOHHS Secretariat.
• Perform key duties with minimal supervision.

Qualifications:

• Complex administrative duties requiring a significant degree of skill, reasoning ability, understanding, independent judgment, and decision-making.
• General understanding of IT technology/processes.
• Knowledge of methods used in the preparation of charts, graphs, and pivot tables.
• Ability to multitask and prioritize competing tasks while meeting deadlines.
• Strong organizational and planning skills.
• Confident, flexible, responsive, and eager to learn.
• Information gathering and monitoring skills.
• Demonstrated initiative, self-motivation with attention to detail and accuracy.
• Thorough working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Access, VISIO).

Work at Home/Remote Requirements:

• Must ensure designated work area is free from distractions during work hours and virtual meetings.
• Must provide a high-speed, uninterrupted modem for a remote workspace.

Education:

• Bachelor's degree in business or equivalent experience.