I. Position Function SUMMARY:

Under direct supervision of the Department Supervisor/Manager, the Warehouse Clerk maintains a cost effective inventory of parts and supplies to provide an efficient and effective inventory, while providing customer service to NAPI Farm Operations.

II. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

The following statements are essential functions of this position and not intended to be all-inclusive; rather, they are intended to describe the general nature and level of work to be performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of the incumbent, and an employee may be directed to perform other reasonably related job duties and responsibilities. NAPI reserves the right to revise or change the job duties and responsibilities as the need arises, based on business need, and this position description may be updated accordingly. This position description does not constitute a written or implied contract of employment.

General Duties & Responsibilities

1. Demonstrates excellent customer service skills, meeting demands efficiently and in a timely manner.
2. Answers telephone, greets public, and directs inquiries to appropriate department.
3. Provide customer service at all times.
4. Possesses sound problem solving skills.
5. Sets up and maintains alphabetical, numerical, and/or subject files.
6. Inputs purchasing requisitions and invoice charges.
7. Contacts various sales representatives and vendors in obtaining quotations, follow ups on partial orders, and receives purchases in compliance with NAPI Purchasing Policies and Procedures or other applicable authorities.
8. Communicates effectively with Departmental personnel and supervisor.
9. Maintains office flow of information for departmental personnel and supervisors.
10. Receive and count stock items, and record data manually or using computer.
11. Store items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas.
12. Prepares requests for inventory purchases by using the appropriate computer software program in an effective and timely manner.
13. Ensures accountability of property purchased.
14. Examine and inspect stock items for wear or defects, reporting any damage to supervisors.
15. Mark stock items using identification tags, stamps, electric marking tools, or other labeling equipment.
16. Researches and utilizes the most cost effective price for inventory items.
17. Maintains purchase requisitions in an effective manner and files paperwork in a timely manner.
18. Purchases inventory items in compliance with NAPI Purchasing Policies or other applicable authorities.
19. Maintains appropriate inventory levels to ensure adequate inventory on-hand.
20. Keeps stockroom clean and free of unsafe working conditions.
21. Provide assistance or direction to other stockroom, warehouse, or storage yard workers.

Other

1. Works collaboratively, cooperatively, and in coordination with fellow team members and with others in the organization, treats them with respect, courtesy and consideration, and shows understanding and the appropriate support of other team members to help get the job done.
2. Provides information, guidance and resources to diverse groups of customers, clients and others outside of the organization; treats them in a friendly manner with professionalism, helpfulness, respect, courtesy and consideration at all times regardless of circumstances.
3. Maintains regular, dependable attendance and punctuality, and physical presence at the assigned worksite; must interact directly with people or objects at the worksite on a regular basis.
4. Complies with all applicable environmental health and safety policies, procedures and work rules, giving maximum effort to performing job functions in a manner that protects the health and safety of the incumbent, co-workers, and the general public
5. Performs other duties as assigned and which are deemed necessary or desirable by NAPI.
6. See DEPARTMENT JOB ASSIGNMENTS beginning below.

DEPARTMENT JOB ASSIGNMENTS

This Job Description is intended to be somewhat general in nature with respect to the job family, and as such it does not detail all duties of a particular job assignment. Additional duties, responsibilities, and accountabilities may be assigned to an incumbent in this position depending on the Department Job Assignment.

Farm Support

1. Pack and unpack items to be stocked on shelves in stockrooms, warehouses, or storage yards.
2. Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors.
3. Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
4. Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
5. Keep records on the use and/or damage of stock or stock handling equipment.
6. Monitor shipments to ensure that goods come in on time and resolve problems related to undelivered goods.
7. Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
8. Maintain and review computerized or manual records of items purchased, costs, deliveries, product performance, and inventories.
9. Effectively maintain a “just in time” inventory of parts and supplies.

Irrigation

1. Maintains office flow of information for departmental personnel and supervisors.
2. Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
3. Remove, mount and/or reassemble irrigation pivot tires onto wheels.
4. Complete order receipts by reading orders to ascertain catalog numbers, sizes, colors, and quantities of merchandise.
5. Maintains an accurate count and location of inventory items.
6. Clean and maintain supplies, tools, and equipment and storage areas in order to ensure compliance with safety regulations.
7. Maintains an accurate count and location of inventory items.

Operations & Maintenance

1. Maintains a “just in time” inventory of parts and supplies.
2. Keeps track of the outgoing inventory items by recording appropriate phase and cost center numbers.
3. Expedites placed orders and verifies quantities/qualities are acceptable.
4. Maintains an accurate count and location of inventory items.
5. Secures 371 Duty Station yard, On-Farm Development yard to prevent theft of or damage to property.
6. Pack and unpack items to be stocked on shelves in stockrooms, warehouses, or storage yards.
7. Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors.
8. Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
9. Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
10. Keep records on the use and/or damage of stock or stock handling equipment.

III. POSITION AUTHORITIES AND ACCOUNTABILITIES:

General:

Position has a moderate level of line responsibility and moderate authority to make independent decisions over an assigned department or function. A person in this position regularly takes responsibility for a key operation or function due to their level of skill.

Budgetary & Financial Resources Accountability:

Position has low level of accountability for budgetary or financial decisions, and decisions will have a minimal degree impact on resource utilization within NAPI; responsible for a moderate level of impact on an operating budget for the Department;

Equipment/Material Management & Accountability:

Position has a moderate level of responsibility for equipment, material, or supplies; proper utilization is required plus accountability for first-echelon maintenance; minimal authority and accountability for purchase within strict policy guidelines may be present.

Confidential and Sensitive Information:

• Incumbent has a minimal level of access to sensitive and proprietary company data, including but not limited to services, legal and financial data, and an essential job result is the maintenance of a high level of confidentiality of the information processed by the employee.
• Incumbent has no access to personal and professional data regarding individual employees and their families, and to personal data regarding customers/clients/members and their families, and must comply with the Fair and Accurate Credit Transactions Act (FACTA) to keep that data secure and private.
• Incumbent has no access to health data of employees and their families, and to health data of customers/clients/members and their families, and must comply with the Health Insurance Portability and Accountability Act (HIPAA), to keep that data secure and private.

Independence of Action; Supervision Received:

The Warehouse Clerk works under general supervision of the Department Supervisor/Manager. Employee works along on routine work and checks with supervisor only when in doubt. Production generally precedes a check on the quality of work. Established methods and procedures are clearly established and general instructions provided.

Supervision Exercised:

The Warehouse Clerk is responsible for own work, and has no supervisory authority or responsibility, although the Warehouse Clerk may retain functional authority over specific projects or areas of responsibility as specified in this Job Description or otherwise delegated by the Department Supervisor/Manager.