Description

Job Title: Executive Assistant to President of CPT/Chief Ethics and Diversity Officer

Reports To: President of CPT/Chief Ethics and Diversity Officer

Department: Center for the Public Trust (CPT)

FLSA Status: Salaried Exempt

Schedule: Monday – Friday 8:00 a.m. - 4:30 p.m. - Some work from home flexibility; however, you must live in the

Middle TN area and not out of state.

Summary:

Success in this position requires a person to possess a high level of integrity, a positive attitude and the ability to manage multiple priorities in an organized and efficient way. The ideal candidate is detail-oriented, flexible, passionate, fun-loving, customer focused, with good interpersonal and communications skills.

 Responsibilities and Duties:

General Administrative

· Provide administrative support to our President and other members of the CPT Staff

· Prepare and edit correspondence, communications, presentations, and other written documents as requested

· Maintain a system for storing and tracking historical information that can be retrieved for reference in future meetings and activities

· Screen and manage incoming communication appropriately on behalf of the President

· Manage and screen incoming telephone calls, including taking and communicating detailed messages

· Generate and distribute periodic progress/tracking reports as assigned

· Routinely perform a wide variety of support duties.

· Provide professional and friendly service and interaction with all (internal and external) stakeholders

· Participate in the receptionist relief rotation

Travel

· Coordinate business travel for President, including flight, hotel and ground transportation needs

· Prepare and submit travel and expense reports 

Meetings

· Manage calendar and appointment scheduling for the President

· Coordinate travel logistics for stakeholders attending meetings with President or CPT staff when needed

· Assist with the presentations and collateral material preparations

· Welcome guests and other stakeholders when they come to the office to meet with President or CPT staff

· Participate in meetings at the request of President to capture meeting minutes and follow-up activities 

Projects

· Assist with special projects as needed

· Conduct research, collect and analyze relevant information for projects as assigned

· Manage birthday and thank you cards acknowledgement and distribution as requested by President

· Work with President, Meetings Department and Human Resources Staff to coordinate employee engagement events and activities 

· Support the NASBA Center for the Public Trust activities as requested by the President

· Other duties as assigned by President 

Requirements

Key Competencies

· Customer Focus

· Organizational Skills

· Oral and Written Communications 

· Detail Orientation

· Flexibility

· Initiative

· Interpersonal Relations

· Managing Multiple Priorities

· Problem-solving

· Maintaining Confidentiality

· Teamwork

Key Qualifications

· 3-5 years of work experience

· Proficient computer skills including, the Microsoft Office Suite

· Bachelor’s degree preferred

Below is an overview of some of the benefits we offer to full-time employees.

• Medical/Dental/Vision
• Life Insurance
• Short-Term & Long-Term Disability
• Numerous Voluntary Policies
• Employee Assistance Program
• 401(k) Plan (NASBA contributes 5.7% of employee’s salary)
• Flexible work plan benefit $100 monthly allowance. Parking in One Nashville Place paid on days in the office.
• Holidays (13 days)
• Paid leave time - earned on an accrual basis.
• Vacation Leave (10 days)
• Sick Leave (12 days)
• Personal Days (3 days)
• Flex Spending Account (FSA)
• Dress for Your Day Casual Dress
• Some work from home flexibility; however, you must live in the Middle TN area and not out of state.

NASBA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, an education credential check, credit check, Global Watchlist and/or Government Watchlist.

Due to overwhelming interest in our organization, we are unable to accept faxed resumes or incoming calls regarding open positions. Only those matching the above job description will be contacted.