Administrative Assistant 20 hours/week - Part Time- Fairbanks, AK

Description

Summary

We are seeking a highly organized and skilled Administrative Assistant to provide exceptional administrative support Qavvik's Director of Operations and Qavviks day to day operations. The ideal candidate willprovide high-level support to the aviation department. This includes administrative support, organizing documents, communications, travel coordination and coordinating some client interactions. Candidates must have a solid understanding of the aviation industry, strong communication skills, and the ability to multitask. Confidentiality, professionalism, and teamwork will be key in this role.

This position is part-time, 15-20 hours a week.Hours and days will be flexible dependent on the candidate hired.

Essential Duties and Responsibilities

Provide comprehensive and strategic administrative support to Qavvik's Director of Operations, anticipating needs and proactively managing schedules, administrative activity, organizing and filing communications, documents, and correspondence.

Manage and maintain administrative activities, ensuring efficient workflows, organization, and adherence to company policies and procedures.

Coordinate and manage the maintenance of all office systems, including filing, records management, and inventory control.

Prepare and distribute high-quality meeting agendas, minutes, reports, and presentations, ensuring accuracy and timeliness.

Collaborate with internal and external stakeholders, handling inquiries, resolving issues, and maintaining professional relationships.

Assist with accounting tasks, such as data entry, invoice processing, expense reconciliation, and financial reporting.

Coordinate and manage projects, ensuring they are completed on time and within budget.

Coordinate and manage travel arrangements and related communications ensuring adherence to travel policies and procedures.

Prioritizing tasks with a high level of accuracy and meeting deadlines.

Perform tasks with a high level of accuracy and attention to detail.

Qualifications

Minimum Requirements

Must have a High School Diploma or GED equivalent.

Minimum of 3-5 years of administrative experience, preferably in an aviation or accounting setting.

Intermediate skills and experience in Word Perfect.

Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook).

Overall Intermediate computer skills familiarity with various software applications.

Exceptional organizational and time management skills, demonstrating the ability to prioritize tasks and meet deadlines under pressure.

Unwavering attention to detail and a commitment to accuracy.

Superior written and verbal communication skills, with the ability to tailor communication to different audiences.

Demonstrated ability to work independently and as part of a team, adapting to changing priorities and maintaining a positive attitude.

Valid driver's license and an acceptable driving record for the past three (3) years to be eligible under NANA's vehicle insurance policy.

Working Conditions and Physical Requirements

Weather: Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level: The noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Office building with standard office environment.

Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: No

Competencies

Administrative Skills : Proficiency in managing schedules, organizing files, and maintaining office systems.

Communication Skills: Excellent written and verbal communication skills to interact with clients, staff, and management.

Technical Skills: Proficiency in using office software like MS Office (Word, Excel, PowerPoint), email systems, and office equipment.

Industry Knowledge: Basic understanding of the aviation industry, including terminology, regulations, and procedures.

Attention to Detail: Ability to perform tasks with a high level of accuracy and attention to detail.

Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines.

Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively.

Confidentiality: Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Multitasking: Ability to handle multiple tasks and responsibilities simultaneously.

Customer Service: Excellent customer service skills to handle inquiries and complaints from clients and customers.

Teamwork: Ability to work effectively as part of a team, contributing positively to team operations and working relationships.

Initiative: Ability to take initiative, anticipate needs, and act proactively.

Adaptability: Ability to adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events.

Professionalism: Ability to maintain a high level of professionalism and ethical conduct.

Financial Skills: Basic understanding of financial processes, including budgeting and financial reporting.

Interpersonal Skills: Ability to build and maintain positive relationships with colleagues and clients.

Required Language

Equal Opportunity Employer/Shareholder Preference

NANA is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.

It is NANA policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.

Accommodation Request

If you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.

To request an accommodation by telephone, contact us at: 1-800-478-2000

To request an accommodation by email, contact us atrecruiting@nana.com.

Job: Business Administration

Company: Qavvik

Primary Location: US-AK-Fairbanks

Other Locations: US-Alaska

Shift: Day Job

Closing Date (Period for Applying) - External: Ongoing

Req ID: QAV00108