ASSISTANT PROPERTY MANAGER

JOB SUMMARY: The Assistant Property Manager will work with the management team of our commercial property management department through the coordination of tenant requests and administration of management services.

PROPERTY MANAGEMENT RESPONSIBILITIES:

• Assist Property Management in promoting, establishing and maintaining positive relations with the tenants and with the day-to-day operations of the property.
• Monitor work orders to ensure all requests are responded to in a timely manner and follow-up with customers to ensure service requests are completed to their satisfaction.
• Accounts Receivable: Run monthly receivable reports for review and collection. Make initial tenant contact for collection.
• Assist in the preparation of monthly owner reports
• Maintain monthly rent roll for tenants and coordinate scheduled charges with accounting.
• Process Tenant Billings: Track tenant utility, work order and improvement charges and bill back on monthly basis
• Receive all property invoices, provide initial coding and property allocations, and give to the property manager for final review and approval.
• Review monthly bills when received from the accounting department and code same
• Assist in tenant move-in/move-outs
• Perform routine cleaning inspections to ensure compliance with building and management standards.
• Act as liaison between senior management and clientele to ensure favorable relations.
• Assist in the solicitation of bids and prepare vendor service contracts.
• Maintain Certificates of Insurance for vendors and tenants.
• Lease Administration: Prepare lease abstracts and have general understanding of landlord/tenant lease obligations.
• Assist in preparation of annual budgets

ADMINISTRATIVE RESPONSIBILITIES:

• Answer and route phone calls as needed from tenants and vendors and/or dispatch personnel based on immediate needs.
• Maintain office operations and service contracts.
• Maintain and update tenant and vendor contact database.
• Organize, compile and prepare reports for distribution.
• Support other special requests or projects as requested.

QUALIFICATIONS:

• Satisfactory background investigation
• Satisfactory drug test
• Valid drivers license
• Ability to climb ladders – both step and extension.
• Ability to lift up to 50 pounds
• Computer experience – Microsoft Word, Excel, Outlook, and Yardi Voyager a plus
• 2 to 3 years prior administrative experience in commercial real estate property management highly desirable
• 2 to 3 years of previous accounting, financial reporting and budgeting experience
• preferred.
• Ability to achieve results without close supervision.
• Ability to work efficiently and set priorities.
• Ability to work independently and as part of a team.
• Ability to communicate effectively and courteously in challenging situations.

Job Type: Full-time

Pay: $41,000.00 - $43,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday

Experience:

• Office: 2 years (Preferred)
• Real estate administrative: 2 years (Preferred)

Work Location: In person