Event Specialist

The Event Specialist is a driven, detail-oriented member of the museum’s team that oversees the logistics of all MOCA events, programs and facility rentals. Reporting to the Guest Experience and Operations Manager they are responsible for meeting annual facility rental goals and ensuring that the vision for each program and event is executed in a well-organized, cost-efficient manner.

Major Areas of Responsibility

Facility Rentals

• Create and execute annual facility rental strategy to increase annual earned revenue goal.

• Research, identify, and secure facility rental prospects.

• Manage all aspects of facility rentals, including applications, site tours, contracts, planning, invoicing and facilitation of logistics for the event onsite.

• Maintain accurate facility rental documentation through Group Sales in Altru.

• Foster and manage partnerships with the City of North Miami and community partners to ensure that approved events at the museum further strategic goals.

Event and Program Logistics

• Organize, coordinate and implement all logistics related to MOCA events and programs

• Work closely with all departments, especially Education, Development, and Communications, to ensure that the programmatic vision for all events is feasible, on brand, and furthers MOCA’s strategic goals.

• Standardize and implement interdepartmental process for event requests.

• Lead bi-weekly events meetings ensuring timely follow up and logistical coordination between departments.

• Track expenditures and work with department heads to guarantee events and programs remain within budget.

• Secure in-kind partnerships to elevate internal events, including beverage and food sponsors, and engaging pop-up activations.

• Manage the Master Calendar with input from key staff, ensuring no conflict between events, programs and rentals.

• Build program pages in Altru and track registration and attendance as needed.

• Coordinate staffing, security, and janitorial needs for all events and programs.

• Act as the on-site coordinator for all events and programs.

Qualifications

• 2-3 years of experience in event coordination.

• Superior verbal and written communication skills, as well as professional interpersonal skills.

• Experience working with point of sale and customer relationship management systems.

• Ability to work well in a small, entrepreneurial team environment.

• Experience working in the arts and culture sector strongly preferred.

Requirements

• High School Diploma required. Bachelor’s Degree preferred.

• Mastery of Microsoft Office Suite

• Experience with Point of Sale systems

• Experience with Altru or other databases

• Gala Management Experience preferred

Desired

• Bilingual in English and Spanish or Haitian Creole

This is a full-time, salaried position, with evening and weekend hours required as needed. Flexible scheduling and comp time are available with prior approval. A level 2 background check will be required upon offer of employment.

Reports to: Guest Experience and Operations Manager

Supervises: None

Compensation: Salary starting at $48,000 annually, commensurate with experience and including an excellent benefits package

Applicants: Please email a cover letter, resume, writing sample and three references to trodriguez@mocanomi.org with subject EVENT SPECIALIST. No phone calls please.

For special events, must be able to remain standing for several hours at a time. Position may require occasional lifting of 25 pounds or less.

MOCA maintains a strong policy of equal employment opportunity for all employees and applicants for employment. The museum hires, trains, promotes, compensates and dismisses employees without regard for race, color, creed, religion, gender identity, sexual orientation, national origin, age, marital or veteran status, disability, citizenship, or political belief that does not prohibit performance of essential job functions. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.

ABOUT MOCA

Mission

MOCA North Miami presents contemporary art and its historical influences through exhibitions, educational programs, and collections. Inspired by its surrounding communities, MOCA connects diverse audiences and cultures by providing a welcoming place to encounter new ideas and voices, and nurturing a lifelong love of the arts.

Vision

MOCA aspires to be a welcoming center at the heart of North Miami where art and art experiences flow in and out of the building — activating parks, schools, homes, and civic spaces; and connecting local and global conversations about art.

MOCA will tap into the cultural energy of the region to bring new art and perspectives to the public, building on North Miami’s legacy as a cultural destination. Visitors and the community can expect thought-provoking exhibitions that feature underexplored art and artists, and lift up diverse voices and stories.

MOCA will become known and respected locally and nationally for its innovative curatorial approach and research-driven exhibitions that are supported by educational programs for all ages. As a meeting place for cultural expressions and exchanges, MOCA will become a center for cross-cultural understanding and inclusion, connecting diverse communities through the arts.

Job Type: Full-time

Schedule:

• 8 hour shift

Ability to Relocate:

• North Miami, FL: Relocate before starting work (Required)

Work Location: In person