Job Description

Summary

The Medical University of South Carolina is seeking an outstanding candidate to assist with coordinating the MUSC Orangeburg Psychiatry Residency program in the role of Residency Program Coordinator.

Operating out of MUSC Health Orangeburg Medical Center, MUSC’s new Orangeburg Psychiatry Residency Program will offer the Program Coordinator the opportunity to develop and coordinate the day-to-day operations of new training program.

The Program Coordinator will ensure compliance through the ACGME for the accreditation of the program. This position will report directly to the Orangeburg Graduate Medical Education Program Manager, with dotted line reporting to the Orangeburg Psychiatry Program Director.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001325 Graduate Medical Education

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

$37,860 - $53,957 - $70,054

Scheduled Weekly Hours

Work Shift

Job Description

35% - Daily operations and logistics for the training program. Work closely with the Graduate Medical Education office and to process new / returning residents;

manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.

• work with the Program Director to organize lectures / materials needed for training / education of residents; manage the electronic residency management system to ensure successful required input for resident / faculty data to provide evaluative resident and program information / statistics;
• prepare reports of residents hours and activities for appropriate institutional and governmental agencies; manage and maintain all off-site affiliation agreements;

maintain residents files; prepare and submit all necessary CME paperwork; serves as liaison with other departments and institutions.

proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc.

Meet with Program Director to provide updates and process improvement. Attend meetings with GME office.

15% - Applicant recruitment. Responds to inquiries for the Residency Program; review, coordinate, compile each applicant’s academic record (application, Dean’s letters, academic transcripts, letter of recommendation, board scores, etc.

• organize / implement computer assisted resident candidate selection departmentally via Electronic Residency Application System (ERAS);
• coordinates Residency recruitment dinners, set up recruitment schedules, facilitate candidates manage interview process for applicants from letter of interview through coordinating / scheduling interview visit;
• correlate ERAS computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP);

plans and arranges social activities; coordinate / manage orientation to ensure smooth transition into MUSC hospital system.

Maintains constant communications with applicants, faculty and resident throughout entire process.

15% - Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirement for program and institutions.

Assists in development of new policies and procedures in response to new or revised policies. Coordinate preparations for accreditation site visit.

Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required. Oversees conference schedules, specifically room arrangements.

10% - Organize and manage residency rotation schedule. Manage the monthly call schedule changes for residents. Record call schedule and changes to Simon on call system and maintain current schedules.

5% - Other duties as required or assigned including organizing guest speaker arrangements, facilitating off campus educational opportunities, record and report on M&M attendance, etc.

Preferred Minimum Qualifications :

Bachelor’s Degree or equivalent experience

Prior experience Graduate Medical Education or in some field of education, (i.e. teacher / educator) preferred.

Skills and Abilities Required

Graduation from an accredited college or university or an equivalent combination of work experience and education required.

At least 3 years work experience in an academic healthcare environment required.

Must have working knowledge of computer and software applications including Microsoft Office.

Ability to work independently.

Excellent oral and written communication skills.

Ability to work effectively with all levels of personnel.

Strong analytic and problem-solving skills.

Excellent organizational skills.

Additional

Job Description

Minimum Requirements : A bachelor's degree and one year relevant program experience. Physical Requirements : (Note : The following descriptions are applicable to this section : Continuous - 6-8 hours per shift;

Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position.

Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking / mobile.

Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined / cramped spaces.

Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions.

Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands / arms. (Frequent) Ability to perform repetitive motions with hands / wrists / elbows and shoulders.

Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions.

Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.

Infrequent) Ability to push / pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20 / 40 vision, corrected, in one eye or with both eyes.

Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance.

Frequent) Ability to determine distance / relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities.

Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and / or federal regulations.

All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.

For further information about the E-Verify program, please click here : http : / / www.uscis.gov / e-verify / employees

Last updated : 2024-04-28