We are hiring for a Home Health Medical Office Manager in Charleston, WV to work Full-Time.

At Mountaineer Homecare, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each other, and the communities we serve—it truly is all about helping people.

We strive to offer benefits that reward the whole you!

• employee wellness programs
• flexibility for true work-life balance
• continuing education & career growth opportunities
• company-wide support & resources to help you achieve your goals

Take your career to a new level of caring. Apply today!

• Responsible for overseeing and maintaining contracts, binders, and HR/medical files for all agency employees and contract staff in accordance with policy and applicable regulations.
• Responsible for reviewing, reconciling, and submitting invoices to Home Office in accordance with LHC Group policy. This also includes ensuring payment is issued timely, following up on concerns, and maintaining a positive relationship with all vendors.
• Performs and or manages billing audits per policy and follows-up with corrections.
• Manages clerical staff and manages all non-clinical workflow and process in the office. This includes timely completion of all clerical tasks, as well as providing input into hiring, disciplinary, and separation decisions.
• Ensures that communication within the agency is effective, timely and managed in a professional, customer service-oriented manner, in line with the Standards of Behavior.
• Responsible for processing and ensuring successful & timely onboarding and training for all new agency employees/contractors/students. This includes all new hire paperwork such as demographics and employment eligibility (to include drug screening, reference check, and background searches) on an as-needed basis. It also includes ensuring all ongoing trainings are completed timely by all staff.
• Responsible for managing the payroll process within the agency, including following all LHC Group wage and hour policies and procedures, as well as all applicable state and federal regulations. Performs regular reviews and audits of compensation practices, provides training to staff as needed, and notifies leadership immediately of any discrepancies or payroll concerns. Reviews OASIS Validation within 7 days of receipt of report and takes appropriate action.
• Responsible for coordination of Personal Emergency Response Program including but not limited to: scheduling, deployment, cleaning, inventory management, and training of staff.
• Responsible for the procurement and cost-effective inventory control of goods and services of the facility (ex. medical supplies, office supplies, and contracted services) within budgeted guidelines.
• Ensures timeliness of the annual distribution of physician satisfaction surveys.
• Creates a welcoming environment for visitors and employees to be productive and satisfied.

Ensures timely & proper processing of paperwork and incident reports related to injury and accident logs.

Assists the agency director in preparing an annual budget, scheduling expenditures, analyzing variances, initiating corrective actions to drive financial performance.

Oversight in and participation of Discharge chart reviews, performing Medicare Claims Audit and End of Episode audits for non-Medicare clients.

Assists the agency director as needed in other agency processes and functions.

Any other duties as assigned.

• At least 3 year healthcare experience, or 3 year experience in an office administration role or a bachelor’s degree required.
• At least 2 years of Management experience.
• Demonstrates strong organizational, written, and verbal communication, and time management skills.
• Demonstrates computer proficiency to include Microsoft Office suite.
• Demonstrates ability to work independently.
• Demonstrates strong process and people leadership abilities.
• Experience with payroll process, supply management, and basic financial knowledge preferred.