The Department of Surgery at Mount Sinai Hospital is seeking someone who will be responsible for working with ACGME and non-ACGME fellows and medical students in the health system. This position reports to and works with Residency Program Manager on a daily basis.

Duties & Responsibilities

• Maintain web-based assignment schedule in New Innovations ensuring its accuracy throughout the year.
• Log and track fellow’s procedures done by fellows during their training in New Innovations and facilitate credentialing by Program Director.
• Coordinate, facilitate and distribute the timely submission of the monthly resident/fellow rotation/call schedules.
• Process application paperwork for new fellows for presentation to Medical Staff office
• Maintaining application material sent from program applicants; assist in the coordination and recruitment of fellows including preparation of interview-day materials.
• Maintain and coordinate the distribution of sign-in sheets maintaining resident attendance records for all conferences, lectures series and Grand Rounds. In addition, transfer the data weekly into New Innovations’ conference module thereby promoting electronic monitoring.
• Maintain and assign pagers to all current and incoming residents.
• Facilitate and organize catering for fellow interviews and all education events.
• Answer phones and provide general secretarial responsibilities including but not limited to: phone answering, photocopying, scanning, filing, ordering office supplies, scheduling appointments, checking voice mail daily, etc.
• Maintain electronic alumni personnel-file database for graduates of the fellowship program.
• Provides secretarial support including word processing and typing, composing and proofreading correspondence indexing and filing documents.
• Answers inquiries and takes concise phone messages. Refers callers/visitors to appropriate individuals.
• Gathers information and develops summaries as requested. Compiles reports from database and existing records.
• Opens, sorts, distributes, and answers incoming mail.
• Assists with development and implementation of budget and operational plans.
• Develops and implements office procedures related to coordination of interoffice communication, records, and systems.
• Ensures adequacy of office supplies and equipment.
• Schedules/coordinates meetings, appointments. Makes travel arrangements.
• Assists other staff as requested.
• Attends meetings as assigned and reports on actions.
• Participates in educational activities and programs.
• Maintains strictest confidentiality

Minimum Education

Associate degree in business administration or secretarial program. Bachelor degree preferred.

Minimum Related Experience

Minimum of two years of healthcare experience including one-year of GME experience preferred.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Shift availability:

• Day Shift (Preferred)

Work Location: In person