Mounds Park Academy is a PreK-12 independent school in Saint Paul, MN that serves approximately 575 students from throughout the Twin Cities area. Since 1982, Mounds Park Academy has engaged students in a rigorous college preparatory experience that is demanding, but not draining, and goes far beyond memorization. Students are challenged to apply their understanding to stir the human spirit, stand for justice, and shake the world. This is what we call rigor with purpose, and it grounds our students in the radical idea that their identity in the world is not measured by a test score, but rather by the depth and decency of their impact on the world.

MPA is committed to embracing diversity, seeking equity, and continually striving to be inclusive. As a community, MPA is focused on fostering a safe and inclusive space, aspiring to be cognizant of gender identity and equality, religious understanding, socio-economic diversity, and racial justice.

Mounds Park Academy seeks an Accounts Payable and Student Billing Coordinator to join our school. This position interacts with parents, faculty, staff, and students. This full-time business office role works closely with Admissions and is responsible for maintaining the student billing and indexed tuition (financial assistance) databases. This role has frequent contact with parents regarding student accounts. In addition, this role is responsible for accounts payable, petty cash, general ledger work, and other duties as assigned. The position reports to the Mounds Park Academy controller.

This is a year-round position with a generous benefits package, including tuition remission for qualified children, free lunch, and half-day Fridays during the summer. Position hours are 8:00 am to 4:30 pm on school days with flexibility on non-school days. Occasional nights/weekends will be necessary.

Responsibilities include:

• Student Billing – Annual and monthly maintenance of TADS (tuition billing software) and manual entry of direct tuition payments and miscellaneous optional charges. Reconciliation of monthly billing, payment, refunds, and other activity related to student accounts. Set up enrollment agreements, respond to enrollment and billing inquiries in a timely manner, make changes to enrollment agreements and billing accounts as requested.
• Indexed Tuition (financial assistance) – Annual set up and maintenance of TADS (indexed tuition software). Support current and prospective parents as they complete the indexed tuition process. Review indexed tuition applications, answer applicant questions and provide the Chief Financial and Operations Officer reports for award review. Input awards into TADS. Work with families on billing arrangements and account setup.
• Collections – Follow up on past-due accounts and work with families to minimize write-offs.
• Accounts Payable – Process invoices weekly; this includes matching purchase orders and packing slips to invoices, entering invoices into Financial Edge, and processing checks. Research invoices that do not have proper supporting documentation and maintain invoice files. Process credit card statements, support individuals who use the credit card program, and reconcile credit card allocations monthly. Process employee reimbursements/expense reports. Issue 1099s.
• Petty Cash – Track cash receipts and disbursements through petty cash. Support customers with cash boxes for large events.
• Account Reconciliation/Month End – Perform month-end closing procedures. Including, but not limited to, account reconciliations, monthly journal entries, month-end reports.
• Business office paperless process
• Other – Perform special accounting projects as needed.

Qualifications

Required:

• Self-motivated, detail-oriented, and highly organized.
• Exceptional interpersonal skills with the ability to manage multiple tasks in a fast-paced environment.
• Strong customer service ethos applied to all stakeholders.
• Proactive approach to task completion.
• Two-year degree in a related field or 5 years of relevant work experience.
• Proficiency in Microsoft Office and accounting software.
• Flexible and willing to support team members.
• Ability to maintain confidentiality.

Preferred:

• TADS, Blackbaud and/or ADP systems experience.

Applicants from diverse backgrounds are encouraged to apply as Mounds Park Academy is dedicated to better reflecting our student body and the Twin Cities area through this addition to our exceptional faculty and staff. Information about our school can be found at www.moundsparkacademy.org.

Mounds Park Academy is an equal-opportunity employer.