Position Title: Administrative Coordinator
This is an on-site position in Rockville, MD

• CONSTRUCTION INDUSTRY EXPERIENCE REQUIRED *

Location: Rockville, MD
Employment Type: Full-Time
Salary: $80,000 range
About Us: We are a specialized service provider focusing on project controls within the construction industry to ensure their timely completion within a specified budget. We adhere to industry standards using integrating Critical Path Method (CPM) scheduling with cost and risk management to offer a comprehensive overview of construction project health. Our team utilizes a variety of software to develop, monitor, and report on project progress, keeping clients informed quickly and accurately of any events, potential problems, and advise on corrective actions.
Position Summary: The Administrative Coordinator will play a critical supporting role in ensuring the smooth and efficient operation of our office and its administrative needs. This position requires a versatile individual capable of handling a variety of administrative, human resources, and contract administration tasks. The ideal candidate will be a proactive, detail-oriented, and adaptable professional with excellent communication and organizational skills.
Key ResponsibilitiesAdministrative Duties:

• Oversee and manage daily office operations to ensure a well-organized and efficient workplace.
• Serve as the primary point of contact for internal and external communications.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Manage and organize office files, records, and documentation.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.

Human Resources

• Assist with the recruitment process, including posting job openings, reviewing resumes, and coordinating interviews.
• Handle onboarding and offboarding processes for new hires and departing employees.
• Maintain employee records and ensure compliance with company policies and legal requirements.
• Assist with payroll processing and employee benefits administration, including paid time off.
• Address employee inquiries and provide support on HR-related matters.

Contract Administration

• Draft contracts and agreements as required, ensuring accuracy and compliance with legal standards.
• Proofread contracts and other legal documents to identify and correct errors.
• Maintain contract records and documentation, ensuring all files are up-to-date and easily accessible.
• Coordinate with stakeholders during contract negotiation processes.
• Assist project managers and other team members with contract-related inquiries and issues.

Qualifications

• Proven experience as an Office Manager, Office Administrator, or similar role.
• Strong knowledge of office management procedures and contract administration principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High degree of accuracy and attention to detail.
• Ability to handle confidential information with discretion.
• Bachelor’s degree in Business Administration or a related field is preferred.

What We Offer

• Competitive salary and benefits package.
• A positive and collaborative work environment.
• Opportunities for professional growth and development.
• The chance to be an integral part of a growing company and make a meaningful impact.