Monterey Peninsula College
Categorical Services Coordinator (First-Year Experience)
Salary: $3,678.00 - $4,062.00 Monthly
Job Type:
Job Number: 2021-00074
Closing: 6/30/2022 11:59 PM Pacific
Location: Monterey, CA
Division: Student Services
Description
Priority Screening Date: June 30 th at 11:59 PM
Not Remote Work Eligible
Under general supervision, plan, coordinate, and participate in a variety of complex and responsible administrative activities related to the First-Year Experience (FYE). Receive limited supervision from the supervisor within a broad framework of standard policies and procedures. Coordinate program office activities; assist in program activities, research, reports, and budgets; maintain confidentiality regarding all matters and records.
Interpret and exercise good judgment in the application and follow-through of departmental decisions and college policies; provide information on college policies, procedures, standards, and requirements; establish and maintain good public relations with staff, students, and the community at large.
Example of Duties
Essential Functions
Process administrative details not requiring the immediate attention of the supervisor; perform a variety of paraprofessional and administrative duties in support of the assigned program.
Meet with action committees to facilitate grant and program development needs.
Assist in the planning, development, implementation, coordination and evaluation of assigned program services and procedures.
Serve as a source of information regarding the policies and procedures of assigned program; provide information where judgment, knowledge and interpretation are necessary; refer inquires to appropriate sources.
Coordinate high school student recruitment and assist with registration of participants within the FYE program; check on progress of enrolled students; collect and monitor compliance and outcome data on assigned program's participants.
Create assigned program binders as needed; maintain student files and enter student data into the database; enroll students in classes via webreg or telephone registration.
Maintain ongoing working relationships with county administrators and managers as needed with assigned program.
Monitor a variety of data for completion and conformance with established program compliance procedures.
Develop and prepare a variety of documents, forms and procedures for the assigned program's office, which may also include, but is not limited to: statistical reports, brochures, pamphlets and flyer, newsletter, agendas, manuals, event programs, invitation flyers, yearbooks, program brochures, and posters.
Serve as liaison with college administration, academic personnel and students as well as community agencies, organization, professionals, vendors and other colleges to maintain up-to date resource data.
Coordinate preparation of workshops and meetings, including travel arrangements for staff members and students in assigned programs.
Attend and assist at programs, sponsored workshops, seminars and other events as assigned.
Participate in budget development and justification; monitor budget expenditures; monitor and maintain spreadsheet and database for budgets and assigned programs; inventory and requisition necessary supplies commonly used within the office/instruction using District procedures.
Develop a wide variety of community contacts for resources for referrals; give general consultation and assist individual students in utilizing the many and varied services available.
Assist students in resolving paper work or system problems; expedite resolution of problems requiring utilization of off-campus resources.
Maintain control files on matters in progress and expedite their completion; coordinate and monitor special projects, assignments and activities; check reports, records, and other materials for accuracy, completeness and conformity with established standards of federal, state, and institutional guidelines.
Assist with the preparation of special program projects which may include but is not limited to: annual grant applications, budgets and annual reports and periodic reports and evaluations.
Consult with other program related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.
Research and compile information and prepare periodic reports and evaluations in assigned program. Other Duties:
Attend meetings and serve on college, local, and state committees and organizations, as required.
Assist in the hiring process, train and direct the work of part-time temporary and student employees, as required.
Perform other related duties as assigned.
Qualifications
Education and Experience
Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, two years of course work in public or business administration or a related field, and two years of administrative support experience.
Knowledge
Knowledge of: public and human relations techniques; research methods; report writing; presentation skills; current office procedures and practices including filing systems; a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job.
Abilities
Ability to: understand and independently carry out oral and written instructions; prioritize tasks and manage several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the duties of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
PHYSICAL EFFORT/WORK ENVIRONMENT
Light to moderate physical effort; occasional standing or walking; periodic handling of parcels, supplies or equipment up to 15 pounds. Indoor work environment.
Proof of Vaccination
New employees may begin working in their assignments only after the District has received proof that the person is fully vaccinated or an exemption has been approved.
Work Schedule / Supplemental Information
Work Schedule
40 hours per week/ 12 months per year
Salary
$3,678.00 - $4,062.00 Monthly GREAT BENEFITS PACKAGE
How to Apply
Visit www.mpc.edu/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right-hand corner. You will be asked to log-in or create a new user account.
Complete all required fields of the application
Attach a .pdf of your cover letter which describes your interest in and qualifications for the position.
Attach a .pdf of your resume
Answer all supplemental questions including the diversity statement. Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints.
For additional information regarding the recruitment please contact
Gerardo Cardenas Hernandez
Human Resources Specialist
gcardenashernandez@mpc.edu
831-645-1392