This position is primarily responsible for MLSA’s accounts payable. Duties also include assisting with other financial functions, including invoicing, grant compliance and financial reporting for MLSA.

Specific Duties

• Recording incoming checks in cash receipts log.
• Reconciling cash log with cash deposits and maintaining cash receipts log.
• Preparing invoices for funders as needed.
• Maintaining client trust fund accounts.
• Processing and coding invoices as chargeable to expense, fund, account number, grant and program.
• Processing all check requests and performing data entry using appropriate accounting software, printing checks, attaching supporting documentation and organizing for appropriate signers.

• Preparing signed checks for mailing and filing documentation with check stub.
• Reviewing and analyzing the credit card account, including verifying and collecting supporting documentation and entry into AP system.
• Maintaining vendor files.
• Assisting with the processing of bi-weekly payroll, including preparing all documentation for payroll withholding, as back-up.
• Processing payroll quarterly reports and reconciling year-end W-2 Forms and 1099s, as back-up.

• Assisting with and overseeing travel arrangements for all staff.
• Ordering office, postage, and printing supplies for MLSA.
• Purchasing products online for MLSA.
• Supervising Administrative Assistant to accounting department.
• Performing tasks as assigned by the Executive Director and the Director of Finance and Administration.

Requirements

• Graduate of accredited high school or equivalent.
• Minimum of three years general work experience requiring a high degree of responsibility, preferably in accounting and/or office administration.
• Supervision experience, preferred.
• Excellent organizational skills.
• Ability to work both independently and as part of a team.
• Good judgment and analytical skills.
• Capacity to learn and adapt to change.
• Demonstrates dependability and initiative.
• Demonstrates concern for the interests of MLSA’s clients.
• Ability to juggle multiple tasks.
• Proficient at computer word processing and use of spreadsheet software.