Do you enjoy helping others and planning activities and events? Modern Woodmen is looking for an Agency Events Specialist to help with administrative operations in the Agency Services department.

You would provide service for internal and external inquiries, as well as assist with researching destinations for meetings.

Modern Woodmen of America is the nation’s third largest fraternal benefit society with assets over $17B. Fraternal benefit societies are unique membership organizations with peculiar names that pair the member owned characteristic of a mutual insurance company with the social mission characteristic of a service organization.

They unite individuals with common bonds, provide a variety of life insurance and investment products, and form one of the nation’s most effective volunteer networks.

Responsibilities :

• Support activities of the Supervisor.
• Order, accumulate and ship supplies for events including items like name badges, program books, pre-conference gifts, handouts or any other item needed at the meeting.
• Keep detailed electronic records for meeting planning processes.
• Serve as the initial contact person for internal and external phone or email inquiries.
• Support Supervisor in preparation and communication documents, rooming lists, attendance lists, transfer lists, activity lists, online registration and compilation of shared information.
• Assist Supervisor with maintaining procedures and other related job duties. Follow vendor management, accounting, and audit procedures.
• Assist Supervisor with researching destinations, hotels, destination management companies and any other information needed to evaluate a potential meeting location.
• Work with Enterprise Marketing and Communications in developing branding, communication and promotional plans for upcoming events.
• Work with Supervisor to prepare detailed instructions for vendors including room set ups, audio visual requirements, schedules, food and beverage requirements, rooming lists, arrival and departure manifests, event attendance, décor requirements and other arrangements.

What we need :

• Associates degree.
• Two years related experience.
• Proficient with all Microsoft Office products, including Excel.
• Excellent organization and communication skills.
• Limited travel may be required.

What we offer :

• Pay : The hourly pay for this position is $22.50 per hour. The specific rate will depend on the successful candidate’s qualifications and prior experience.
• Work Arrangements : This is a full-time hybrid position : 37.5 hours per week (7.5 hours per day), Monday- Friday, with flexible start time between 7 : 00AM-9 : 00AM.

• Stability : Modern Woodmen has been Modern Since 1883SM and exists for our members. We make long-term decisions that provide stability to our employees, financial representatives, and members.
• Respect for Personal Time : We offer vacation, sick leave and 11 paid holidays. We value your time outside of work and offer careers that blend work and life well.
• Professional Growth : Benefit from our commitment to employee development which includes educational offerings to enhance your knowledge of our industry.
• Great Culture : We build strong working relationships across our organization through collaborative work and volunteer opportunities.
• A Beautiful Office : Enjoy a beautiful view! Our home office, located in downtown Rock Island, IL, has a lovely plaza overlooking the Mississippi River.
• On-site café : Our employees can purchase a variety of breakfast, lunch, and beverage options at Café 1883.
• A Thriving Local Community : Not from the Quad Cities and hesitant to consider relocation? Give it some thought. The Quad Cities offers an idyllic Midwestern lifestyle along the mighty Mississippi and consistently ranks at the top of the list for quality of life and cost of living.

It’s home to more than our share of artists, festivals, and fun in every season.

• Exceptional Benefits : Our comprehensive benefits package is designed to support your health and financial well-being. Benefits include :
• Company-paid retirement plan
• Matching 401(k) Plan
• Medical, Dental, Prescription drug Insurance. We pay 100% of employee health insurance premium and 50% of employee dependents’ premiums.
• Group Term Life Insurance
• Long-term and short-term disability.
• Voluntary benefits : Vision, Flexible Savings Accounts, Accident Insurance

Last updated : 2024-05-08