Position Purpose

Provide administrative and clerical support year-round for MSCR community programs and staff, primarily focused on 50 fitness programs and pontoon boat programs. 

Essential Functions, Duties, and Responsibilities

• Develop a thorough understanding of MSCR programs (e.g. season calendars, facilities, fees, and registration procedures).

• Serve as lead clerical support for Goodman-Rotary 50 Fitness and Pontoon program. 

• Prepare, distribute, and track pre-employment paperwork and contract agreements for part-time and seasonal staff. Process employee payroll and maintain and organize databases of seasonal employees.

• Provide customer service, information, and assistance to the public. 

• Communicate with community members, staff, and supervisors via multiple communication methods (phone, email, website postings, mailings, walk-ins).

• Process program registrations & confirmations using ActiveNet and Google documents.

• Collect and deposit program fees and manage payments

• Maintain accurate records and assist with data collection.

• Prepare materials and information for MSCR program guide

• Assist in securing and coordinating facility use reservations for the program area.

• Regular communication with supervisor/staff in a timely manner.

• Provide backup reception coverage, as scheduled.

• Take meeting minutes at the advisory board meetings

• Create brochures and program flyers

• Provide backup support for other MSCR Program Assistants.

• Provide clerical support as requested by MSCR Supervisor and Specialists. 

• Actively participate in team and department meetings and professional development. 

• Work as part of the Fitness and Arts Team and Outdoor Teams and assist with other duties as assigned in that department.