For more than forty years, MMS Group and its affiliates (Arco Management, TUC Management, and GoldOller Real Estate Investments) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes high-rise luxury buildings, affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.

If you are interested in joining a growing team of dedicated professionals in our high-tech environment, then we invite you to learn more about MMS career opportunities. We offer competitive salaries and benefits and afford our employees the ability for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.

We are currently looking for an experienced Administrative Assistant for our 307-unit residential property located in Newark, NJ . The Administrative Assistant will work under the direction of the Property Manager to assist with the overall management of the operation. Above all else, the spirit of teamwork and cooperation with other team members will not only improve the job but enhance the entire work experience.

Duties and Responsibilities

• Answer phones and greet tenants in a professional manner
• Compose and type all correspondence and documents
• Maintain professional communication with residents, applicants, vendors, and Board Members
• Log all owner and resident complaints and dispatch maintenance personnel promptly
• Assist with the preparation of monthly Financial Reports
• Maintain files and paperwork
• Work independently, organize tasks, manage time, and prioritize projects
• Respond to all emergencies
• Availability to attend monthly Board Meetings
• Any other duties as assigned

Qualifications for this position

• High school education or equivalent
• Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook, etc.)
• Property Management experience preferred
• Strong communication, organizational, and literacy in writing skills
• Experience working with contracts and construction documents preferred
• Experience with OneSite software preferred
• Bi-lingual a plus

Equal Opportunity Employer