Nature of Work
Provide Administrative Support Services.
Essential Responsibilities

• Under technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.
• May be responsible for assisting in the preparation and submission of submittals on materials and equipment.
• May be responsible for assisting in preparation of bid packages and issuance of subcontracts, as needed.
• May be responsible for managing/adding new projects and/or services in Vista database.
• Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.
• Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.
• May be responsible for compiling and administering owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).
• Assist Project Managers by updating owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP) requirements for subcontractors.
• May be responsible for preparing and processing monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.
• May be responsible for assisting service department by preparing and submitting service contracts.
• May be responsible for supporting warehouse team with administration of tool tracking program.
• Manage/update contractors and business licenses.
• May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
• Obtain Contract Risk Insurance Specialist certification and maintain required CEs.
• May be responsible for training Contract Admin staff on how to read and interpret endorsements.
• Communicate endorsement accommodation requests to executive team.
• Ensure subcontractors are in compliance with invoice and insurance requirements.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner
• Strong communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Listening skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Ability to supervise personnel
• Ability to provide performance management feedback and complete evaluations

Education

• High School Diploma or General Education Degree (GED), or equivalent experience

Experience

• 2 years or more of related work experience preferred

Decision Making

• Follows directions and refers all exceptions to supervisor

Physical Demands

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder

MMC Corp and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA

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