GENERAL SUMMARY

The Michael J. Dias Foundation seeks a self-motivated, detail-oriented professional Assistant. The Special Assistant will play a crucial role in providing administrative & financial support as well as help managing social media and coordinating fundraising events. Qualified candidates must be enthusiastic; creative; possess excellent organizational and communication skills; be adept at preparing correspondence, reports, forms, creating brochures, etc.; be capable of managing multiple assignments at one time; be dependable; and be proficient in (Word, Excel, Outlook, PowerPoint, Canva, Facebook, Instagram)

ESSENTIAL FUNCTIONS

1. Fundraising Event Support - Assist in planning and coordinating fundraising events, including logistics, venue arrangements, and vendor communication. Utilize fundraising experience to enhance event planning.

2. Community Event Preparation - Help prepare for community events organized by the Foundation, including local outreach, logistical arrangements, and promotional and fundraising activities.

3. Vendor Communication - Communicate with vendors to inquire about services, obtain estimates, and resolve any issue as needed.

4. Promotional Material Assistance - Support creating and distributing promotional materials for fundraising and community events. Ensure materials reflect the Foundation's branding and message. Utilize marketing skills to enhance promotional materials and efforts.

5. Writing Skills – Proficient writing skills are a MUST. Candidate must have the ability to write correspondence ie. thank you letters, solicitation letters, etc.

6. SocialMedia/Website Management:

• Assist in managing social media platforms (e.g., Facebook, Instagram) to promote the Foundation's initiatives and events.
• Create and schedule engaging posts, including updates, success stories, and event announcements.
• Present creative ideas and solutions to improve the Foundation's communication and outreach strategies.
• Update/maintain website (ie. monthly newsletters, upcoming events, etc). Knowledge of WIX helpful
• Contribute/design monthly newsletter to donors.

7. Miscellaneous:

• Represent the Foundation at events and functions as needed. Attend meetings, training sessions, and appointments as required for the position and at the request of the Executive Director.
• Some financial experience required. Ability to analyze monthly reports and be able to read budgets required
• Any other responsibilities pertaining to the position not included in this job description as requested by the Foundation.

MINIMUM QUALIFICATIONS

The position requires three (3) years of prior executive-level administrative experience, a passion for the Foundation's mission and commitment to making a positive impact, excellent organizational and time-management skills, and the ability to handle multiple tasks effectively.

Qualified candidates must possess strong interpersonal, communication, and written skills, pay attention to detail, maintain professional working relationships with other employees and the general public, and be a self-starter. Advanced proficiency in Microsoft Office Suite (Word, Excel) along with other online communication and social media tools are a must, as are basic finance skills. Candidates must be able to work collaboratively with a diverse team and adapt to changing priorities; bring a positive attitude and willingness to contribute to the success of the Foundation. Fundraising experience is a plus. A valid Massachusetts Driver’s license, a reliable vehicle, and the ability to pass a CORI background check are needed. Regular and punctual attendance is a requirement of the position.

SUPERVISION

Work is performed under the Executive Director's or a designee's general direction. The Special Assistant must become familiar with the work routine and carry out responsibilities and tasks independently with specific instructions. Reviews of work produced will be sufficient to keep the Executive Director aware of progress and/or issues and ensure that instructions are followed.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Job Environment

• Duties are performed remotely and will occasionally be conducted in the field, which is often outdoors and may involve attending events and fundraisers to promote the Foundation.
• Occasional duties required on weekends or evenings
• Frequent contact with other Foundation employees, vendors, and the general public (by phone, email, and in-person).

Cover letter is required by applicant

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No nights

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Relocate:

• Springfield, MA 01108: Relocate before starting work (Required)

Work Location: Hybrid remote in Springfield, MA 01108