Deputy Clerk – Clerk of Court's Office COC/2

Clerk of Court

JOB SUMMARY

This position is responsible for providing clerical and customer service support to the Office of the Clerk of Court.

MAJOR DUTIES

• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Provides customers with certified copies.
• Files a variety of legal documents; assigns case numbers, prints docket sheets, etc.
• Prints docket sheets.
• Provides information regarding pending and completed files.
• Pulls court files for use in court.
• Scans a variety of court documents.
• Prepares new case files.
• Attends court to provide support and assistance.
• Enters sentences and submits to Judge for review and signature.
• Processes incoming mail; sorts and transfers to appropriate departments.
• Maintains court records.
• Mails arraignment and failure to comply notices.
• Performs other related duties as assigned.

  KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of the state laws and guidelines governing court procedures.
• Knowledge of legal terminology and required record-keeping procedures.
• Knowledge of computers and job related software programs.
• Knowledge of modern office practices and procedures.
• Skill in operating such standard office machines as a computer, calculator, copier, facsimile machine, and typewriter.
• Skill in filing.
• Skill in dealing with the public.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Clerk of Court assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include the Official Code of Georgia Annotated, Uniform Court Rules, court operations manuals, county ordinances, and departmental policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related clerical and customer service duties.Frequent interruptions and the need for accuracy contribute to the complexity of the work.
• The purpose of this position is to provide clerical support to the courts.Successful performance helps ensure the efficiency and effectiveness of court operations.

  CONTACTS

• Contacts are typically with co-workers, other county employees, law enforcement personnel, state officials, and the general public.
• Contacts are typically to give or exchange information and provide services.

  PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while intermittently sitting, standing, or stooping.
• The work is typically performed in an office.

  SUPERVISORY AND MANAGEMENT RESPONSIBILITY

  None.

  MINIMUM QUALIFICATIONS

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.