Database Specialist

Minot State University Development Foundation

The Minot State University Development Foundation is currently accepting applications for the position of Database Specialist. This is a full-time, fully benefitted, 12-month position. The Database Specialist plays a key role in supporting the Development Foundation staff. This person is responsible for operating, maintaining, and enhancing the use of the Development Foundation’s database, including gift entry and acknowledgement, queries and reporting, and records management and review. The role also supports events, mailings, and other important efforts to serve and engage MSU stakeholders which include donors, legacy society members, board members, and staff.

Position Summary: This position reports directly to the Vice President for Advancement.

Major Responsibilities:

1. Maintain the overall quality and integrity of the Raisers Edge database, including working with Raisers Edge support staff to troubleshoot problems with the database and staying current with updates to the system.

2. Maintain highly accurate and current donor data that effectively tracks key information, cultivation activities and histories, and solicitation and reporting calendars

3. Create records for new constituents (donors, new graduates, faculty and staff), modifying data in existing records, and ensuring the most efficient and accurate method of inputting data

4. Work with the VP for Advancement, Director of Foundation Operations, and Development Officers to establish and maintain best practices and procedures regarding record keeping and donor stewardship

5. Prepare monthly and quarterly revenue and production reports, and reports as needed for the Foundation Board of Directors

6. Reconcile gifts with the Development Foundation accountants on a regular basis

7. Support the MSU Business Office personnel and development foundation accountants with the annual audit

8. Respond to requests from Development staff for fundraising reports and updates to the database

9. Generate various mailing lists for the development office and other staff

10. Generate daily deposits from donations to development foundation accounts and transfers within university accounts

11. Create and manage pledges, including pledge reminder letters

12. Provide data and information for the development foundation for its annual report, President’s Report and the CONNECTIONS magazine

13. Generate timely acknowledgement letters and gift receipts to donors

14. Establish and codify database best practices. Continually work to increase knowledge of database management and enhancement

15. Work effectively as a member of multiple project teams

16. Follow a strict code of confidentiality regarding donor giving

17. Perform other work-related duties as assigned

Performance Standards

1. Fulfill defined responsibilities for the position and set strategic annual professional goals and objectives.

2. Follow established policies and practices.

3. Respond to supervisory instructions and guidelines in a timely and responsible manner.

4. Meet all expectations for university staff members’ professional conduct.

Other Significant Characteristics:

1. Be an individual with high integrity, principles and work ethic. Maintain strict confidentiality regarding giving records.

2. Possess a philosophy that is aligned with the university’s Empowering Generations strategic plan, its mission, vision and core values.

3. Possess the ability to work constructively and fairly with faculty, students, staff and other stakeholders of the university.

4. Possess a “can-do” attitude approach to problems and issues objectively.

5. Be a self-starter with the ability to work independently.

6. Possess the abilities to provide effective leadership and to facilitate effective long-term strategic planning guided by a clear vision.

7. Make high quality judgments and decisions based upon institutional data and input.

We will begin the reviewing of applications on May 14th, 2024.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Qualification standards for this position would be as follows:

Associate’s degree or equivalent required. Bachelor’s degree preferred. Raiser’s Edge/database experience is preferred. Working knowledge in Microsoft Excel is required.