Be the key in unlocking business opportunities in the convergent world of Open Platform IP Video Management Systems! Join Milestone, the global market leader! 

We are looking for an Office Administrator to help oversee our beautiful regional headquarters in Lake Oswego. In this onsite position, you will be under the supervision of the People Culture/Administration team and will be responsible for supporting the Americas organization with administrative duties. The day-to-day activities for this role will be overseen by the Office Manager. This role is the first impression of Milestone in our region and is instrumental in making sure everything in the office runs smoothly daily. We need someone with an outgoing, energetic, positive, and can-do attitude.

As a Milestone Employee, YOU are the key to our success. Come join our dynamic international team and be a part of our rapidly growing, successful business. 

Job Responsibilities:

• Support the Office Manager to ensure the regional headquarters office is managed efficiently and smoothly, with coordination between employees, customers, and guests.
• Responsible for assisting all departments in accomplishing their administrative needs. 
• This position will also manage the flow of the front lobby, which includes greeting guests, answering phones, and responding to requests internally and externally. 
• The employee will handle shipping, receiving, ordering, and controlling inventory. 
• Assist with ordering supplies and employee gifts/managing inventory.
• Coordinates travel for applicants; flights, hotels, transportation.
• Assists with organizing conference rooms and ordering lunches for meetings and guests.
• Maintain online ticketing with property management, Zendesk, and Trello.
• This position will work closely with the Human Resources department.
• Canteen and office stocking and organization.
• Set up and run Kahoot Trivia games for the Americas region.
• Set up desks for new employees, welcome boxes, nameplates, etc.
• Coordinate massage schedule in the office.
• Update the info screen with office information.
• Perform other related duties as assigned.

Your Experience & Skills:

• Associate degree preferred, but experience and/or other training/certification may be substituted for the education. 
• Minimum two years of customer service experience, preferably in the technology field.
• Proficient in Microsoft Office suite.
• Experience with managing schedules and meeting planning.
• Comfort with a fast-paced environment.
• Effective verbal and written communication skills.
• Positive and welcoming attitude.
• Professionalwith excellent customer service skills.
• Strong organizational and time management skills.
• Ability to prioritize and delegate, when necessary.
• Ability to work independently at times.
• Excels at multi-tasking.
• Ability to work with others from a variety of backgrounds and cultures.
• Strong problem-solving skills.
• Ability to uphold organizational values.

If you come across a role that intrigues you but doesn’t perfectly align with your resume, we encourage you to apply anyway. 

Why Milestone? 

Ranked on the 100 Best Companies to Work for in Oregon, Milestone offers great benefits and culture. Employees here have flexible work environments, opportunities for further education, and the ability to affect change in our organization directly.

The annual salary for this position range from $43,552 to $67,823 with most candidates falling in the $49,083 to $58,585 range. Pay is based on the level, location, complexity, responsibility, and job duties of the specific position and is just one component of Milestone’s total compensation package. Additionally, we offer an attractive benefits package that includes medical/dental benefits, FSA or HSA, 401k with 6% Safe Harbor employer match, paid parental leave, generous PTO (20 days' vacation, 10 days paid sick time, and 12 company holidays), fully paid Short Term disability policy, fully paid Long Term disability policy, and Life Insurance. If you are selected for an interview, please feel welcome to speak to our Talent Partner about our compensation philosophy. 

Milestone is committed to creating a diverse and inclusive workplace. We are proud to be an equal-opportunity employer.