Department: Business Office

Reports: Controller

Exempt Status: Non-Exempt

Pay Grade: Clerical PG-6

No of Days: 236

Position Function/Purpose

Maintenance of District Activity Fund. Review, approval, analysis and maintenance of all activity funds in the district. This position is meant to review and maintain district wide procedures and forms related to activity funds. Support the district and their students on how to gather, maintain and expense funds related to activity funds.

Major Responsibilities

1. Review and process data entry for all activity fund transactions in the books and in the bank.
2. Prepare, review or post cash receipts related to activity funds as requested.
3. Review requisitions in accordance with Midland Independent School District procedures.
4. Daily work with campus/departmental secretaries regarding activity fund transactions.
5. Scanning invoices keyed by the accounts payable department and storing them in the system.
6. Provide training to activity fund sponsors.
7. Review and monitor fundraisers and prepare sales tax payments as needed.
8. Preparation of check runs for accounts, if requested.
9. Maintain both computerized and hardcopy accounting files.
10. Processing of payments to satisfy MISD or Activity Funds liabilities, if requested.
11. Analyze all accounts related to activity funds monthly and present findings to Controller.
12. Review and draft district wide procedures related to activity funds.
13. Perform audits at campuses to review activity fund procedures and controls.
14. Other duties as assigned by Controller.

Qualification Requirements

1. High School Diploma or GED
2. Data Entry to Mainframe
3. Some college accounting courses and computer literate

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary. while performing the duties of this job.

1. Use of hands and eyes
2. Moderate lifting
3. Regular attendance required

Equipment used

1. Calculator
2. Computer
3. Scanner
4. Copier
5. Fax Machine
6. Software assigned according to duties

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

40 hour workweek, moderate noise level, occasionally required to travel to facilities within the district.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager