Provides high level administrative support for the Department Chairperson, including, but not limited to: Scheduling appointments, maintaining calendars, coordinating meetings, and monitoring day to day correspondence; Assisting in the day-to-day management of department issues and ensures timely response to matters affecting the college or department; Providing assistance in the faculty reappointment, promotion and tenure, and faculty annual review processes; processing faculty outside work for pay forms; faculty personnel file maintenance; processing student Fellowship forms; providing department faculty meeting planning; arranging travel and processing reimbursements; providing support for departmental committees; providing support with financial transactions; and providing reports to the Chairperson for Scholarship and named Endowment Fellowship accounts to ensure accurate spending progress and planning. This position will engage with students, faculty, staff, administrators, executives, and the public on behalf of the Chairperson and the Department. This position provides front desk support for the main department bay area and directs faculty, staff, students, and visitors to the proper location/person.

Responsible for event planning across the department, including scheduling rooms/venues for departmental events; tracking the use of purchasing card expenditures; assisting with departmental space coordination; editing websites; maintaining the department roster and ListServs; informing the College Communications Manager of changes in the department related to communication materials; providing back-up assistance for the departmental fiscal officer in the Kuali Financial System. Hiring and submitting time for hourly and temporary on-call employees

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in a professional office setting, performing secretarial and administrative tasks, including experience with scheduling meetings, data entry, payroll processing, office machines, email and internet usage or in performing tasks related to the area of employment; experience in word processing, spreadsheet, mail merge, database, calendaring, publishing, and/or presentation software; or an equivalent combination of education and experience.

Desired Qualifications

Experience with Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook; familiarity with Qualtrics; experience with University systems including SAP, Kuali Financial System, Business Intelligence, PageUp, SIS, ESAF, D2L, eFellowship system, Campus Solutions, University Advancement's Scholarship & Endowment system, Concur Travel, and MSU Global Travel Registry; previous experience working in an academic unit at a higher education institution; knowledge of University policies and procedures; demonstrates a work orientation that includes taking initiative, problem solving, working as part of a team, and learning for continuous self-improvement.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

cover letter, resume, and 3 professional references

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends on 5/21/24 at 11:55 PM