The Facilities Coordinator is responsible for scheduling facility team members and following union rules. The facilities coordinator will manage financial requests, respond to work orders, and assign equipment as needed to facility team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary duties and responsibilities include, but are not limited to, the following:

• Schedule, manage and approve time through payroll/scheduling system including PTO requests and following all requirements for reporting, attendance, and productivity as outlined.
• Post schedule for team members and communicate with leads and management on days off and any changes to the schedule.
• Complete and send all required documents with needed approvals for personal action, performance improvement, and pay discrepancies.
• Understand and follow union rules as outlined in the contract including communicating all openings, scheduling, and scheduling changes to the union representatives.
• Add and manage all Hotsos System users for the property, run reports as needed and stay updated on all system changes. Manage time per tickets along with deferred tickets and all involved within department.
• Assist in budgets including questions or financial inquiries.
• Fill out and submit all Capex requests to department Director and VP of Property Operations.
• Complete monthly expense reports, submit for approval and send them to appropriate leadership.
• Keep bulletin board up to date as outlined in the Union Contract.
• Order all office supplies and warehouse items.
• Manage property trash removal, ordering bins, dump and returns, scheduling, etc.
• Respond to all department emails as required in a timely manner.
• Respond and communicate with the tower engineers and housekeeping on any questions regarding work orders or room issues.
• Assist with scheduling for sub-contractors.
• Assign radio call numbers, keys, and equipment for the engineers with the assistance of leads.
• Troubleshoot iPods/equipment, assist with sign-ons to Hotsos System and set up for engineers.
• Manage Fastenal equipment and create sign-ons for engineers.
• Assist leadership and engineers as needed with any project/order.

KNOWLEDGE/SKILLS/ABILITIES

• Minimum of 21 years of age
• Must be proficient in Microsoft Office Products including Outlook, Word, & Excel
• Excellent communication skills both written and oral

EDUCATION and/or EXPERIENCE

• Minimum 3 years clerical experience in construction/facilities area required.

PHYSICAL DEMANDS

• While performing the duties of this job, the team member is constantly standing, kneeling, walking, reaching, twisting, grasping, lifting, listening, using computer, telephone, and speaking.
• Frequently using wrist motion, dexterity, eye-hand coordination, and writing, typing on computer keyboard
• Must be able to lift, push, or pull up to 25 pounds on an occasional basis.

WORK ENVIRONMENT

• Work performed indoors, in climate controlled environment. The noise level in the work environment is usually loud. Employee may be exposed to odor and secondhand smoke.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be flexible to work all shifts including Fridays - Sundays, holidays, nights, and overtime as business needs dictate.