As a Purchasing Agent, you will play a crucial role in the procurement process of goods and services necessary for our organization's operations. You will be responsible for sourcing suppliers, negotiating contracts, and ensuring timely delivery of quality products at competitive prices. Your meticulous attention to detail and strong communication skills will contribute to the efficiency and effectiveness of our procurement operations. In addition, the Purchasing Agent will serve as a working team member and individual contributor to the overall team’s success.

Summary of Job Functions:

Supplier Sourcing and Management:

• Identify potential suppliers through market research, networking, and industry contacts.
• Evaluate suppliers based on factors such as price, quality, reliability, and delivery speed.
• Build and maintain strong relationships with suppliers to ensure favorable terms and conditions.

Contract Negotiation:

• Negotiate contracts with suppliers to secure advantageous terms regarding pricing, payment terms, delivery schedules, and quality standards.
• Review and analyze contract terms to ensure compliance with company policies and legal requirements.
• Collaborate with legal and finance departments to finalize contract agreements.

Purchase Order Processing:

• Generate purchase orders accurately and in a timely manner based on approved requisitions.
• Coordinate with internal stakeholders to confirm specifications, quantities, and delivery requirements.
• Monitor purchase orders to track delivery schedules and resolve any discrepancies or issues that may arise.

Cost Optimization:

• Continuously seek opportunities to reduce procurement costs through negotiations, supplier consolidation, and process improvements.
• Implement cost-saving initiatives without compromising product quality or service levels.

Compliance and Documentation:

• Ensure compliance with company policies, industry regulations, and ethical standards throughout the procurement process.
• Maintain accurate procurement records and documentation, including contracts, purchase orders, and supplier agreements.

Supplier Performance Evaluation:

• Evaluate supplier performance based on criteria such as delivery reliability, product quality, and customer service.
• Provide feedback to suppliers and work collaboratively to address any performance issues or concerns.

 Hiring Specifications:

• Bachelor's degree in business administration, supply chain management, or a related field.
• Proven experience as a purchasing agent, supply chain specialist, or similar procurement role.
• Strong negotiation skills and ability to build and maintain effective relationships with suppliers.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent analytical and problem-solving abilities.
• Attention to detail and accuracy in data entry and record-keeping.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.