Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks.

Duties:
- Serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
- Uses knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
- Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
- Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
- Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
- Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
- Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
- Coordinates planning and schedules of significant portions of Focus on Excellence and Celebrating Student Achievement.
- Implements and maintains data management systems, as required.
- Leads and guides the work of junior level staff, and supervises student employees as appropriate.
- Maintains documentation required for the office, including but not limited to: new hire paperwork, personnel files, payroll and purchase orders, and other documents as needed for the office or Division.
- Performs miscellaneous job-related duties as assigned, including being a notary public.

Qualifications:

EITHER
- A bachelors degree and at least three years of experience, preferably in an educational setting.
- Some specialized training or experiences may be required.
OR
- High school diploma and a minimum of five years of experience in a similar position. Experience in educational setting is preferred.
- Some specialized training or experiences may be required.

Skills Needed:
- Must have excellent oral and written communication skills.
- Must be able to work independently and collaboratively.
- Must be familiar with minute-taking techniques.
- Must have the ability to supervise and have excellent organizational skills as well an attention to detail.
- Must be familiar with Microsoft Office, especially Microsoft Word, Excel, and PowerPoint; Google Suite products, such as Google Sheets, Docs, and Drive; and the creation, editing, and signature capabilities of PDF documents. Should also have general proficiency with office technology.
- Experience with Colleague preferred.
- Provides back-up support for other administrative / departmental assistants.
- Must be able to keep information confidential as needed.
- Performs other job-related duties as assigned.
Key interfaces:
- Interacts with other members of the Division and office staff.
- Interacts with students, families, faculty and staff.

Working conditions & physical demands:
- General office setting with moderate noise level

To apply: Complete the online application in full. Attach a cover letter and resume.

Required Documents:- Cover Letter
- Resume