JOB DESCRIPTION

POSITION TITLE: ACCOUNTANT

RESPONSIBLE TO: Chief Financial Officer or Designee

FLSA STATUS: Non-Exempt

POSITION GOALS:

Maintains accounts receivable system in conformance with agency accounting procedures and generally accepted principles of accounting. Manage all accounts receivable related tasks and provide accounting support for agency administration.

ESSENTIAL FUNCTIONS

1. Manages agency accounts receivables, tracks accounts receivable balances, and maintains all required contract record keeping and billings procedures for all Mental Health Kokua operations.

1. Maintains security system for the daily receivables of all cash & checks. Review all checks received daily and assign codes prior to giving to A/R clerks to deposit.

1. Check and review the accuracy of accounting clerk’s entries in MIP for rent, food, and program service fees monthly schedules, cash receipts, and journal entries.

1. Help solve AR clerk’s any hard issues on monthly rent, food and PSF schedules.

1. Review and initial refund check requisitions prepared by project coordinator’s prior to cutting checks.

1. Take charge of accounting clerk’s job in his/her absence.

1. Keeps a complete set of records (Sub-ledger) for billings & payments for all government contracts.

1. Reviews, exports and transmits all electronic billings for AMHD and other Insurance O/P, PSR & CM contract billings.

1. Set-up all accounting codes (funding, location, GL and programs) in MIP. Set-up Group Names, facilities, CPT codes, rates, and clinician’s info in EZClaim.

1. Enters all AR, Revenues and Journal entries for all contracts in MIP.

1. Prepares HUD Housing monthly billings and post to MIP.
2. Prepares monthly Occupancy versus billing reports.

1. Prepares monthly Balance Sheet reconciliation report.

1. Reconciles monthly Cash Account (Bank versus Book), researches and corrects any discrepancy.

1. Assist in preparing/closing month-end financial reports.

1. Provides yearly or as needed Revenue budget report to Chief Financial Officer.

1. Provides monthly aging report to Chief Financial Officer.

1. Prepares annual schedules and confirmation reports as require for annual audit.

1. Performs other related duties as assigned by Management/Supervisory staff.

CORE EXPECTATIONS

1. Customer Service. Is proactive to create, adapt and develop services that are responsive to customer needs/ expectations. Maximizes customer satisfaction.

1. Adheres to and maintains current MHK work rules. Reports and/or resolves issues of non-compliance.

1. Adheres to and maintain current knowledge of MHK code of conduct/ethics, applicable federal and state laws and regulations, accreditation and MHK policies and procedures. Reports and/or resolves issues of non-compliance.

1. Adaptability/ Change Management. Is flexible and open to new ideas. Creates/ supports new initiatives. Assists others. Exhibits optimism in adapting to change. Seeks opportunities to try new ways of doing things. Begins projects with the end in mind.

1. Communication & Listening Skills. Uses current MHK transparent communication model. Keeps others informed. Writes and speaks clearly, concisely, and effectively. Uses active listening. Genuinely strives to understand other viewpoints first before speaking. Respects differing viewpoints. 

1. Conflict Resolution & Negotiation. Uses current MHK conflict resolution model. Goes first to the person with whom there is a problem. Focuses on the operating issues, separating out the personal issues. Seeks clear, equitable solutions that benefit the greater organization. 

1. Problem Solving. Uses current MHK problem solving model. Resolves problems timely, with win-win solutions that benefit the greater organization. Follow through, applies solutions, and is accountable.

1. Teamwork. Participates and supports the collective MHK goals and offers ideas to synergize solutions.

1. Systems Thinking. Expresses opinions, offers solutions and makes decisions based on clinical/ business principles; corporate goals; and current MHK values/ ethics.

1. Organizational Alignment. Offers opinion, solutions and decisions for individual programs that are aligned with the mission, values, and goals of the greater MHK organization.

1. Accountability & Compliance. Is accountable for assignments. Offers to assist others. Holds self and others accountable for business functions. Complies with MHK work rules, and corporate compliance policy.

1. Utilizing Resources & Stewardship. Is proactive to create, adapt and develop services that are responsive to customer needs/ expectations. Maximizes customer satisfaction.

QUALIFICATIONS

Expectations: 

To assist people with psychiatric disabilities ranging from transitional issues such as anxiety and depression, to life-long, serious mental illness; e.g., schizophrenia; bi-polar disorders; and behaviors that may involve psychosis (i.e., hearing voices; visual hallucinations; delusions, etc.).

To facilitate stressful situations and emotional conflicts with persons served and other stakeholders as part of your job.

Education & Experience:

Minimum Qualifications: High school diploma or equivalent. Five (5) to ten (10) years of accounting experience. Strong knowledge, of accounting and proficient spreadsheet and computer skills.

Preferred Qualifications: Bachelor’s Degree with emphasis on accounts receivable. Three (3) years of experience in fund accounting.

Professional/Personal Skills: Ability to serve as a positive mentor for adults with mental illness needing assistance with daily living skills and community acceptance. Desirable characteristics include tolerance in crisis or stressful situations; able to work as part of a team, good interpersonal and problem-solving skills; flexibility; good oral written and communication skills. 

LICENSES & CERTIFICATIONS:

Pre-employment:

• Criminal Background Check
• Health Clearance 
• Current TB Clearance or TB X-Ray (two-step TB Clearance is required for TLP location)
• High school diploma or equivalent and/or official College Transcripts (mailed from the school directly to MHK)

If applicable for the position:

• Current CPR & First Aid Certificates
• Copies of current professional licenses held
• Current valid Hawaii driver’s license, vehicle insurance & safety inspection
• Current safe driving record as documented by a Traffic Abstract

PHYSICAL DEMANDS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

May occasionally be required to lift up to 25 pounds in a work setting. Must talk and hear frequently for telephone use and basic communication. May periodically sit, stand, bend, stoop, twist, reach, walk and climb stairs. Must be able to drive to different locations, which requires the use of a personal vehicle.

WORK ENVIRONMENT:

Variable, depending on need.

I acknowledge that I have read, understand, and agree to comply with the essential functions and job requirements of this position. 

Employee’s Signature Date

The above information on this Job Description indicates the general nature and level of work performed by an employee in this classification. Management has the right to add, to revise, or delete information as required. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.