Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at

https : / / umjobs.silkroad.com /

for positions at the University of Montana Missoula, University of Montana Western (Dillon), and Helena College

Do not apply through or use easy apply through

Staff Vacancy AnnouncementMarketing Communications, Experience and Engagement

invites applications for a

Marketing Coordinator

to play a crucial role in the success of the Marketing Operations team at the University of Montana. You'll provide vital support to the Vice President of Marketing Communications, Experience and Engagement (VPMCEE), and collaborate with teams in Communications, Digital Strategy, Creative Services, Trademark and Licensing and Brand Management.

This role requires you to take initiative, pay close attention to details, and deliver excellent service to our diverse stakeholders.

Responsibilities :

Coordinate and manage travel documentation, ensuring accuracy and compliance.

Facilitate paperwork for purchases and contracted services, including those requiring competitive bidding.

Assist with payroll processing, ensuring accuracy and timeliness.

Assist with hiring processes and coordinate new employee onboarding.

Manage the VPMCEE’s schedule in close collaboration.

Support directors across the department.

Organize logistics for university-wide events and meetings.

Develop and distribute communications from the office, including emails, letters, and memos.

Identify and implement process improvements to enhance efficiency.

Manage office supplies and handle inventory and purchasing tasks.

Prepare and analyze complex reports as needed.

Assist with marketing communications activities such as photo / video shoots, website content creation and management, market research and

Tackle additional duties as they arise.

Required Skills

Strong organizational abilities

Proven capability to meet deadlines and perform well under pressure

Excellent communication skills, both verbal and written, adaptable to a range of audiences

Strong interpersonal skills for effective collaboration

Familiarity with standard office equipment and software

Ability to work effectively both in a team and independently

Minimum Required Experience

High School diploma and four (4) years or relevant experience or an equivalent combination of education and experience

Preferred Qualifications

A bachelor's degree in Marketing, Business Administration, Communications, or a related field, and two (2) years of relevant professional experience in a support role;

or any combination of experience and education

About the Marketing Communications, Experience and Engagement Sector and UMThe University of Montana Marketing Communications department exists to build and protect the University of Montana brand, proudly tell the UM story, and drive results.

Partnering and collaborating across campus, the unit consists of Strategic Communications, Digital Strategy and Innovation, Creative and Content Strategy, Brand Strategy and Trademark and Licensing.

The University of Montana is a flagship, R1 research institution with approximately 10,000 undergraduate and graduate students.

It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge.

Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action / Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas.

• In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do;
• drive excellence and innovation in teaching, learning, and research; embody the principle of mission first, people always";

partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

Video : Mission First, People Always

City of Missoula

Destination Missoula

Missoula Area Chamber of Commerce

The State of Montana

Visit Montana

Position DetailsPosition Title :

Marketing Coordinator (Admin Associate IV)

Position Number : 055560

Department :

Marketing Communications, Experience, and Engagement

Work Schedule :

Full-time, 1.0 FTE (40 Hours a week),

Monday through Friday 8 : 00 am to 5 : 00 pm, 12 months / year

Salary : $18.99 / hr

$18.99 / hr

Union Affiliation : FOCUS-MFPE

FOCUS-MFPE

Probationary Period :

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment

In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

ADA / EOE / AA / Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request.

As an Equal Opportunity / Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

References :

References not listed on the application materials may be contacted; notice may be

provided to the applicant.

Testing :

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility :

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Application Deadline : Tuesday, April 30, 2024

by 11 : 59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume / CV" button below.

A complete application Includes :

Letter of Interest

addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as Dear Search Committee or Dear Hiring Manager is acceptable.

Detailed Resume

listing education and describing work experience

Three (3) Professional References

names and contact information

Applying through or easy apply through may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section.

It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

Required Skills

Required Experience

Last updated : 2024-06-03