Program Coordinator - Palliative Care Medicine
MISSION STATEMENT
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public. The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education, and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2022-2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
Fellowship Program Coordinator
Coordinate onboarding and the daily administrative functions of PRIM's 6 Educational Programs:
Distribute weekly active trainee & application status updates to department leadership, faculty mentors, research managers and pertinent support staff.
New Innovations - update and maintain all evaluation forms, enter fellows block schedules, update rotator schedules, maintain attendance logs for fellows.
Coordinate, create and distribute rotation schedules for all rotators for each program.
Manage application processes for all candidates and complete/submit all department level forms to applicable institutional offices.
Update department didactic calendar and educational program calendars with lectures, events, wellness activities, institutional holidays and program staff time off when applicable.
Coordinate all efforts related to the National Residency Match Program
Confirm and document board certification and eligibility of trainees and supporting faculty.
Implement the non-standard program requirements for Rehabilitation Medicine preparing for ACGME certification.
Ensure compliance with institution and sponsoring institution's educational policies.
Prepare compliance reports and submit in a timely manner.
Complete and submit Educational Program Agreement Contracts to Legal
Enter rotator information into New Innovations for processing by GME.
Facilitate department orientation of new fellows.
Update PRIM fellowship training manuals.
Conduct fellowship end of year duties.
Conduct exit interviews for fellows and rotators.
Complete certificate request.
Coordinate graduation dinners for both fellowship programs.
Administrative Functions
Maintain electronic personnel files for all fellows, trainees, observers, visiting scientist and rotators.
Review candidate CVs/resumes to determine candidate eligibility for appointment.
Initiate institutional appointment approval process.
Communicate with applicants throughout application process.
Adhere to GME and Research Trainee Programs (RTP) application/reappointment deadlines.
Coordinate the departments candidate selection process by submitting candidates' CV/Resume and PRIM General Information Form by email to all faculty and research managers.
Provide high level administrative support for 3 fellowship program directors and program manager.
Provide support to other department staff, as required, and provide coverage for other support staff in the event of illness or vacation.
Prepare documents as needed for meetings, special events, and special projects.
Manage expense reimbursements.
Coordinate approvals from finance team for all financial transactions.
Assist with all aspects (budget, agenda, timeline, marketing) of fellowship events. Ex: Graduation.
Fellowship Program Coordinator
Coordinate onboarding and the daily administrative functions of PRIM's 6 Educational Programs:
Hospice and Palliative Medicine Fellowship
Cancer Rehabilitation Fellowship
Palliative Care Program
Cancer Rehabilitation Program
Integrative Medicine Program
PRIM Observers & Visiting Scientists
Distribute weekly active trainee & application status updates to department leadership, faculty mentors, research managers and pertinent support staff.
New Innovations - update and maintain all evaluation forms, enter fellows block schedules, update rotator schedules, maintain attendance logs for fellows.
Coordinate, create and distribute rotation schedules for all rotators for each program.
Manage application processes for all candidates and complete/submit all department level forms to applicable institutional offices.
Update department didactic calendar and educational program calendars with lectures, events, wellness activities, institutional holidays and program staff time off when applicable.
Coordinate all efforts related to the National Residency Match Program
Confirm and document board certification and eligibility of trainees and supporting faculty.
Implement the non-standard program requirements for Rehabilitation Medicine preparing for ACGME certification.
Ensure compliance with institution and sponsoring institution's educational policies.
Prepare compliance reports and submit in a timely manner.
Complete and submit Educational Program Agreement Contracts to Legal
Enter rotator information into New Innovations for processing by GME.
Facilitate department orientation of new fellows.
Update PRIM fellowship training manuals.
Conduct fellowship end of year duties.
Conduct exit interviews for fellows and rotators.
Complete certificate request.
Coordinate graduation dinners for both fellowship programs.
Financial Responsibilities/Other Duties Assigned
Manage expense reimbursements.
Coordinate approvals from finance team for all financial transactions.
Assist with all aspects (budget, agenda, timeline, marketing) of fellowship events. Ex: Graduation.
Education Required - Bachelor's degree in Business Administration or related field.
Education preferred: Master's degree.
Experience Required - Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• Requisition ID: 167910
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 51,000
• Midpoint Salary: US Dollar (USD) 64,000
• Maximum Salary : US Dollar (USD) 77,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

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