The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report’s 2022-2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute. 

Summary

The primary purpose of the Personnel Assistant is to support for the Division of Nursing related to Human Resources transactions including, processing activities that require record keeping, research and follow-up. The ideal candidate will have a high school diploma or equivalent and four years of experience in human resources, business or related field.

Key Functions

Function #1: Processes the weekly Kronos timekeeping records

· Enters missing punches (green slips)

· Paycheck resolutions

· Paycheck corrections

· Request LWOP and PT6 from Human Resources Benefits Department

· Consistent communication with the Associate Director and designated timekeeper on the units to ensure that employees’ work time is entered accurately into Kronos

· Conducts weekly sign-off in Kronos

· Assigns appropriate time in Kronos for those employees on FML or other leaves of absence

Function # 2: Initiates and process eJDUF for the following actions

· Employee transfer

· Return to work 

· FTE changes

· Clinical Coach Pay

· Weekend Option Pay

· Separations

· Merits

· Change in Salary

· PDM Increases

· New Graduate Orientation Complete

· Promotion/demotion

· Ad-Interim Pay

· Non-FML Leave of Absence

Function #3: One Staff

· Enter all new employees

· Remove separated employees

· Transfer employees as necessary

· Completes all other necessary actions as needed

Function #4: Processes new employees files for the Division of Nursing

· Creates an Enter on Duty list for new employees to the DON

· Verifies all licensing information for new Nursing employees in DON

· Creates file folders for all new employees 

· Inputs all new employee data into OneStaff 

Function #5: Works closely with the IBMs to ensure that nursing units are in compliance with budgeted FTEs by maintaining accurate information on Position Control Reports

· Run position control report queries for filled/unfilled positions

· Monitors financial reports

· Maintain personnel files for Division of Nursing

Function #6: Liaison for Nursing Recruitment Office

· Verify and post vacant positions

· Monitor the Applicant Tracking System (ATS) for available vacant positions

· Verify position numbers via the Applicant Tracking System (ATS)

· Process additional positions for job fairs as needed

Function #7: Special Projects

· Assist with Certification Pay Program

· Maintain and update Nursing certifications for the entire institution

Function #8: Provides support for the NCAP Fund Program in accordance with the program philosophy and guidelines. 

· Inputs data into the SharePoint database for all transactions

· Maintain SharePoint / NCAP database

· Process payments with procurement card

· Maintain procurement card transaction log

· Fax membership, certification, and registration payments to organizations recognized by the institution

· Review and approve reimbursements and Travel Expenses utilizing the Concur System

· Provides excellent customer service to internal and external customers

Marginal Functions 

May be required to provide back-up support to other Personnel Assistants in the Nursing Payroll Office, including but not limited to management and expedition of projects, verifying information or processes, etc.