The Admin Services Coordinator provide advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD. The Admin Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU’s and VCU Health System’s policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD’s Office and all internal and external contacts. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level Previous experience with MS Office Suite software applications Experience PREFERRED: Previous work experience in an academic healthcare setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Bachelors Degree in Business or related field from an accredited program Independent action(s) required: Oversees office management; communicates and interacts with all levels of internal and external contacts; handles appointment calendar and schedules a variety of internal and external meetings and appointments; arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.); and plans and handles all travel arrangements and reimbursement. Supervisory responsibilities (if applicable): May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office. Additional position requirements: Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD. May need to work extended hours to provide staff support at off hour meetings, etc. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive) Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent, change Please note for the 2 positions, each one we would add specific qualifications. Position 1-Direct support to the Chair of Pediatrics, independent support to Chair management, ability to work remote. Other duties as assigned. Position 2-Supporting the Department of Pediatrics Chair's office. EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4. Who We Are Inventing better care, day by day by discovery Sound outrageous? It absolutely is. Sound impossible? That’s never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That’s. Exactly. Right. We’ll do whatever it takes to offer the best in care and empower the best in quality of life. And it’s an approach that works — whether it’s a patient who undergoes a new, life-saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health. We have it all: • One college and four health sciences schools • An academic medical center • A Level I trauma center • One of only two NCI-designated cancer centers in Virginia • The region’s only full-service children’s hospital • More than 800 physicians in 200 specialties • With a community health center, dedicated research teams, facilities and valued partners in every field Our medical teams are top notch. And we’re not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all-around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.