Overview

McGuireWoods LLP has an opening for a Practice Assistant (Legal Secretary) Senior Manager. This senior level position provides management, supervision, and direction to a team of Practice Assistant Supervisors as well as the Practice Assistants (PAs) for three office locations. The position is based in Richmond, Virginia with support and regular travel to the Charlottesville, VA and Norfolk, VA offices. This position ensures the Practice Assistant staff provides the highest level of administrative support and client service to the firm’s attorneys and clients. The senior manager is responsible for performance management, ensuring assigned staff maintains appropriate skill levels to perform their job responsibilities and provides guidance and coaching to direct reports while fostering a team environment. This is an ideal opportunity for a career-minded manager who is looking for advancement and an opportunity to excel in a fast-paced environment.

McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit www.mcguirewoods.com. California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects. 

Responsibilities

• Serves as manager, mentor, coach, role model and facilitator to direct reports
• Supervises PA Supervisor’s execution of ongoing responsibilities, administrative staff management, and human resources responsibilities.
• Manages the performance of direct reports providing on-going feedback and coaching. Establishes goals and objectives and completes performance evaluations.
• Responsible for overall PA coverage and work assignments.
• Participates in interview process assessing applicants and coordinates interviews with attorneys, if applicable.
• Works with Training Manager(s) to design, assess and coordinate programs for PAs; coordinates ongoing developmental training for direct reports particularly as it relates to established goals and objectives and varying career stages.
• Serves as the escalation point in resolving issues. Creates and maintains solid relationships with attorneys, paralegals, and staff.

Qualifications

• Bachelor’s Degree or equivalent educational experience and a minimum of five years related supervisory/management experience and/or training; or equivalent combination of education and experience, law firm experience preferred.
• Prior experience as a practice or executive assistant strongly preferred.
• Ability to interact effectively with all levels in the Firm.
• Skills in counseling and mentoring subordinates; ability to deliver disciplinary actions as appropriate.
• Ability to travel to Charlottesville, VA and Norfolk, VA offices regularly and to other offices as needed.
• Skills in problem resolution while remaining calm in high-pressure situations.
• Innovative and strategic thinking.

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