Job Type

Full-time
Description
Matrix Human Services is Educating Children, Supporting Families and Rebuilding Neighborhoods in Detroit.
Operating multiple programs in more than 35 Detroit locations, Matrix provides services to more than 25,000 individuals and families annually and operates the largest Head Start program in Detroit serving more than 1,900 children.
CORE VALUES:

• Being of Service
• Building Relationships
• Always Learning
• Committed to Results

JOB SUMMARY
The Grants Compliance Coordinator oversees the pre- and post- award processes for grants, including submission, policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure quality controls. This position works closely with development, fiscal, and program departments to ensure accurate, timely, efficient, and transparent processes are in place for a grant's life cycle.
GENERAL RESPONSIBILITIES
Grant Management

• Work with the grants and quality team to structure planning for new grant opportunities that align with the organization's mission and programming.
• Support with the preparation of grant proposals, ensuring that grants being submitted have all the necessary data and achieves requested reporting requirements.
• Develop and maintain relationships with program staff and leaders to ensure that there is clear understanding of how programs are run and how the data is captured.
• Work closely with fiscal, program/grant leads, and leadership to ensure accurate financial reporting and procedural compliance on grants.
• Manage and track grant budgets, ensuring funds are allocated appropriately and there is consistency in monthly spending, and address any under/overspending trends.
• Prepare comprehensive grant reports, detailing program outcomes and financial accountability.

Data Analysis

• Collect, clean, and analyze data from various sources to provide insights into program effectiveness and impact.
• Create and maintain data dashboards, visualizations, and reports for internal and external stakeholders.
• Collaborate with program managers to establish key performance indicators (KPIs) and monitor progress toward contract and organizational goals.
• Conduct statistical analysis to identify trends and opportunities for improvement.
• Present data-driven recommendations to inform strategic planning and decision-making.

Compliance

• Ensure compliance with all grant-related regulations, reporting requirements, and documentation.
• Maintain accurate records of grant applications, awards, and reporting deadlines.
• Document all data analysis methodologies and findings for future reference and transparency.
• Communicate grant-related information to staff, board of directors, and external partners as needed.
• Participate in meetings and presentations to share data-driven insights and recommendations.

POSITION QUALIFICATIONS

• Bachelor's degree in related field (e.g., public policy, data science, business, non-profit management).
• 3 to 5 years' experience in grant management, tracking, assessing trends, comprehensive reporting, and compliance management.
• Detail orientated with a high skill level of effective verbal and written communication.
• Well-organized and self-directed, while also operating as a team player
• High-level problem-solving skills and collaborative ability to work with others to facilitate the grant process.
• Ability to manage multiple priorities to ensure work is completed in a timely and productive manner.
• Solid knowledge of and ability to use databases.
• Ability to relate to individuals at all levels of an organization and model behavior consistent with Matrix Human Services vision, mission, and values.
• Adaptable and comfortable in working with some ambiguity.

WORKING AND ENVIRONMENTAL CONDITIONS:
Works in a normal office environment with usual pressures of managing personnel and dealing with time constraints. Because of multiple sites within the department and the need to meet with others within the community, it is common to drive to several locations, sometimes in inclement weather.
CONTINUOUS QUALITY IMPROVEMENT AND ETHICAL CONDUCT:

• All personnel of Matrix must adhere to the NASW Code of Ethics and incorporate Continuous Quality Improvement efforts into their everyday performance.
• All employees of Head Start must adhere to the federal regulations and requirements for Head Start operations including the Performance Standards, Licensing rules, and be of Good Moral Character as stated in the Code of Ethics.
• Demonstrate and actively promote an understanding and commitment to the mission and values of Matrix Human Services

Matrix Human Services is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.
Matrix Human Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to recruiting@matrixhs.org. Michigan law requires that a person with a disability or handicap requiring accommodation to perform the essential duties of the job must notify the employer in writing within 182 days of the date that the need is known or should have been known.