Closing Date:
03/29/2024 Position: Secretary 1

Position FTE: 1.0

Pay Grade: 6

Starting Wage: $17.61

Days Per Year: 221

Shift hours: TBD

Job Summary: Under limited supervision performs a wide variety of office/clerical and administration support functions work is typically performed within functions work is typically performed within prescribed procedures, however, independent judgment is required in unusual or unique situations.

Specific job responsibilities relevant for this position include:

• Monitors student activities during lunch periods and recess (both indoors and outdoors) to ensure appropriate behavior and safety is maintained according to established guidelines. Directs students in proper use of school equipment/facilities and prevents and/or intervenes in student arguments/fights.
• Intercepts unfamiliar personnel on school grounds, requests identification and/or directs them to school office.
• Assists instructors in providing first aid to students and/or accompanies injured students to the school nurse.
• May be required to performs basic clerical and/or support duties including providing library or office assistance (e.g. filing, copying, answering phones, sorting/distributing mail).
• Provides general secretarial support including typing letters, memoranda and reports; receiving and distributing mail; copying and maintaining/updating appropriate filing systems. Receives, sorts and distributes mail; takes minutes; and assists in scheduling and/or coordinating meetings/events.
• Greets visitors, answers telephones, provides information, transfers calls and/or takes messages. Refers issues or concerns to appropriate party for resolution.
• Assists front office personnel in and/or distributes admittance slips, processes student attendance (including preparing attendance "scanner" sheets; admit tardy slips; and calls or prepares/mails letters to parents indicating child's' excessive absences or tardiness) and disciplinary actions, administers special bus passes, issues vehicle registration permits and student lockers and may perform additional related front office duties.
• Issues key to appropriate personnel as directed by school principal, maintains and updates appropriate records, and assists in and/or coordinating key returns at the end of the school year.
• Assists in and/or performs student enrollment and withdrawal procedures. Registers students; assists in and/or assigns courses; introduces student/parents to instructor's); assigns student identification number and enters appropriate student information into a computer system.
• Provides additional administrative assistance in the coordination of student field trips and extra-curricular activities; participating in the scheduling/coordination of school assemblies and other related activities (e.g. school picture); assisting in and/or monitoring students sent to the office during recess; maintaining substitute files and coordinating temporary staff replacements; monitoring custody problems and notifying appropriate staff/authorities.

Department specific essential duties-delete if necessary
SPECIAL EDUCATION

• Transcribes and types various case notes and reports from school psychologists and itinerant specialists.
• Assist in processing student eligibility for special education; management of documentation required by law; record maintenance; Federal and State reporting; data recording; and coordination of transportation services.

GUIDANCE

• Tracks and updates various financial accounts (e.g. student activity) and budgets on the computer. Generates necessary reports, processes purchase orders and warehouse requests, disburses petty cash, receives/deposits student fees, verifies fund balances and reconciles accounts. May issue checks for various bills in accordance with established guidelines and procedures. Collaborates with appropriate personnel to resolve discrepancies.
• Coordinates facility use requests and processes requisite permits according to established guidelines.
• Assists in and/or prints/distributes student report cards. Receives previously entered and/or enters instructor grades, verifies entries for accuracy, prints necessary reports.
• Provides students information on various career opportunities, scholarship information, colleges, financial aid programs, and necessary procedures for filing out forms and applications.

ESJEA/JOM. Title I

• Tracks various financial accounts and budgets on the computer
• Prepares certification reports and supporting documentation for Alaskan Native/American Indian Grants in accordance with established guidelines.
• Prepares and maintains necessary files for administrative leave slips and substitutes activities.

SPORTS

• Reviews student sport packets and verifies information. Maintains and updates appropriate computer/manual filing systems to track student physicals and ensure the signing of releases, insurance and parent/guardian permission forms.
• Prepares school and State activity reports specifying student eligibility for particular events according to established guidelines.

Knowledge: Computer Operations to include advanced skills in word processing, databases, spreadsheets, and desktop publishing. Also familiarity with district policy and procedures regarding student enrollment, withdraws, and transcripts, free and reduced lunch paperwork and accounting, and student registration procedures is required.

Skills (position requirements at entry): Individual must demonstrate ability to multitask in a fast passed office environment, have excellent phone and written communication skills, the ability to relate to diverse groups of both students and adults, be a flexible and adaptable team member, and maintain a pleasant disposition under stress.

Training and Experience (position requirements at entry): Previous education, training, work or life experience which provides reasonable evidence of the successful performance of may be evidenced by one (1) to two (2) years of secretarial training with a basic knowledge of computer terminal operation.

Licensing Requirements (position requirements at entry): A valid Alaska Driver's License.

Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and al all other sedentary criteria are met.

Application Procedure:
Apply online
Applications and/or Transfers must be received in the Human Resources office by 4:30PM of the closing date.
Days per year are subject to change.