Job Summary

The Project Supervisor is responsible for ensuring that day-to-day operations of the department are performed effectively and accurately. For success in this role, the Project Supervisor must have excellent communication, problem-solving, and managerial skills as they are responsible for all activities of office employees.

Responsibilities

• Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence.
• Provide support to multiple offices, supervisors, and clerical staff.
• Manage 3-5 company employees daily.
• Process purchase orders and invoices weekly.
• Process claims, as needed.
• Update and track documentation required to complete and submit jobs for billing.
• Work closely with managers for project set-up and unit rate schedules for primary and subcontractors.
• Responsible for Bid Bonds and Contractor Bonds relative to awarded projects.
• Ensure project unit revenue is recognized weekly for all projects and all revenue is input accurately and accounted for.
• Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up to date for invoice submittal.
• Review the weekly Accounts Receivables report for customer invoice payment and collection.
• Provide administrative support by conducting research, handling information requests and maintain records and databases essential to project management.
• Implement new policies and procedures ensuring operations are running smooth.
• Process and submit expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.
• Update new hire information, driver files, personnel changes, drug testing, and employee issues.
• Perform other duties as required and/or assigned.

Preferred

• Associate degree in Business Administration or equivalent.
• Ability to manage 3-5 company employees daily.
• 5 years of Operations Support Supervisor experience or similar duties and responsibilities.
• 2-3 years of Account Management experience.
• Strong computer skills with the ability to create spreadsheets for revenue tracking and reporting as well as developing presentations.
• Demonstrated proficiency with Microsoft Office applications.
• High school diploma or equivalent.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Day shift
• Overtime

Experience:

• operations support: 5 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Lewisville, TX 75056 (Required)

Ability to Relocate:

• Lewisville, TX 75056: Relocate before starting work (Required)

Work Location: In person