Job Description

MAIA, a non-profit trade association for independent insurance agents in Massachusetts, is seeking a dynamic accounting clerk to become part of a fast paced team! The Accounting Specialist must have a thorough knowledge of Microsoft Office Suite products (Outlook, Excel, and Word) and accounting guidelines/practices as well as being a self-driven, organized, and energetic individual. 

Benefits

A competitive salary based on experience is accompanied with:

· Licensing, Education & Travel Expense Reimbursement

· Health, Dental, Disability, and Life insurance

· Health savings account

· Paid time off

· 401K retirement plan with company contribution

· Year end bonus possibility

· Flexible hybrid work environment

Responsibilities

Accounts Payable

· Managing accounts payable using accounting software and other programs

· Handling accounts payable for separate entities and vendors

· Analyzing workflow processes

· Establishing and maintaining relationships with new and existing vendors

· Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures

· Ensuring all backup documentation for payments is scanned and held in software program

· Processing dues invoices for payments

· Comparing purchase orders, prices, terms of payment and other charges

· Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts.

· Processing 1099’s, credit applications, W-9’s

Accounts Receivable

· Managing accounts receivable using accounting software and other programs

· Processing receivable payments on accounts

· Processing invoices to customers for payment, along with tracking of aging on those accounts

· Creating and maintaining dues billing and payments for our members

· Maintenance on customer accounts based on payment or contact information

· Communicating with customers to request and arrange payments

· Processing daily bank deposits and closing batches

· Ensuring all backup for receipt payments is scanned and held in software program

Accounting Assistance

· Assisting with budget process

· Assisting with various reports to Management

· Assist with other accounting projects as needed

Requirements

· Strong interpersonal and communication skills as well as the ability to maintain professionalism under pressure

· Proficient knowledge of spreadsheets is crucial

· Attention to detail to keep accurate files and records

· Knowledge of Microsoft Word, Excel and Outlook required

· Knowledge of Applied Epic Accounting and/or iMIS Association Management systems a plus