To carry out a variety of responsibilities that contribute to the effective operation of the department and College, by providing administrative support to the Chair/ Program Director and faculty, as appropriate.

ESSENTIAL SKILLS:

• Adept in Technology /Proficient in computer skills
• Working knowledge of Colleague and various required forms
• Working knowledge of report server and ability to generate appropriate reports for scheduling, budgeting per department and across College
• Collaborative work ethic
• Ability to maintain confidentiality
• Commitment to annual training and skills development
• Strong organizational and time management skills
• Detail-oriented

EXAMPLES OF COMMON RESPONSIBILITIES:

• Greet walk-in inquiries, visitors, answer phones and interface with the campus community in a professional manner, leaving a positive impression.
• Manage departmental equipment, supplies and correspondence in a timely manner.
• Maintain electronic student files and syllabi; manage printing and copying.
• Generate and process part-time and overload faculty contracts. Serve as interface for all part-time adjunct instructors.
• Serve as a liaison with other College departments/ programs in the assistance of or resolution of administrative/operational problems.
• Maintain and order all departmental and academic supplies.
• Submit and follow up on all departmental equipment maintenance / helpdesk / IT requests.
• Maintain a current contact list/directory for all full-time and part-time faculty.
• Assist the Chair/ Director with monitoring budgets within the department or College as needed.
• Assist the Chair/Director with updates to the Master Schedule.
• Assist the Chair/Director with communication to prospective and incoming students.
• Submit and maintain department/College calendar items and events.
• Submit student and faculty accomplishments/events to Marketing.
• Submit room reservations, work orders, and purchase orders as needed.
• Assist and submit all required forms to Fiscal in a timely manner.
• Assist in the maintenance of accreditation documents as applicable.
• Document/Maintain/Distribute all department meeting and grade review meeting minutes.
• Maintain/Distribute all department meeting agendas.

Required Qualifications:

• High School diploma required with Associates Degree or equivalent in business or related field preferred.
• Two years’ relevant
• Competence with technology resources is vital to fulfill the responsibilities of this position.

Job Schedule:

35 hours per week, 52 weeks per year

Monday through Friday

8:30 AM to 4:30 PM, including 60-minute unpaid meal period.

Daily and weekend overtime as required.