Controller

Company Information

Organization Name: Training Resources Limited, DBA Maritime Institute

FLSA Status: Exempt

Prepared Date: 5-07-2024

Hiring Manager Job Title: CEO

Job Level: Manager/Director

Employment Status: Full-time Regular

Primary Location: San Diego, CA or Norfolk, VA

About Us:

Maritime Institute is a provider of professional maritime training with primary training centers located in San Diego, CA and Norfolk, VA, and satellite locations in Honolulu, HI; Everett, WA and Alameda, CA. We provide over 150 deck and engineering USCG and USN approved courses covering all aspects of vessel operations. Our expert staff of instructors provides a combination of unequaled teaching techniques with cutting-edge simulation technology and “hands-on” training systems.

Job Summary: The Controller is the leader of the finance team responsible for managing all aspects of the company's accounting operations. This role requires strong leadership skills to oversee the accounting staff, ensure accurate and timely financial reporting, and maintain compliance with regulatory requirements.

Key Responsibilities:

1. Financial Reporting:

• Prepare and analyze monthly, quarterly, and annual financial statements

· Coordinate the preparation of financial reports for management and regulatory agencies.

· Ensure accuracy and completeness of financial data by reviewing journal entries, reconciliations, and supporting schedules.

• Conduct regular financial analysis to identify trends, variances, and opportunities for improvement.
• Ensure compliance with all regulatory requirements and accounting standards.
• Oversee the preparation of tax returns and other regulatory filings.
• Coordinate audits with external auditors and provide support as needed.

1. Budgeting and Forecasting:

• Lead the development of the annual operating budget working closely with department heads to develop accurate and achievable budgets.

· Monitor budget performance and provide variance analysis to identify areas of concern or opportunity.

· Collaborate with department heads to track expenses and ensure adherence to budgetary guidelines.

1. Cash Flow Management:

• Manage cash flow and liquidity to ensure the company's financial obligations are met.

· Monitor banking activities and maintain relationships with financial institutions.

• Develop and implement cash management strategies to optimize working capital and minimize borrowing costs.
• Ensure controls are in place to minimize the risk of fraud and theft of cash, checks and electronic transfers.

1. AP/AR:

• Manage the Accounts Receivable and Accounts Payable Processes and staff to ensure timely and accurate reporting of income and expenses. 
• Work with delinquent customer accounts to ensure payment or collections referral.
• Establish & maintain procedures for adding/deleting customers and vendors.

1. Team Leadership and Development:

• Recruit, train, and mentor a team of finance professionals, fostering a culture of excellence and continuous improvement.
• Delegate responsibilities effectively, ensuring workload is balanced and deadlines are met.
• Conduct performance evaluations and provide regular feedback to direct reports.

1. Insurance: Monitor insurance policies and work with the CEO to ensure timely renewals of all policies. 

Qualifications:

• Bachelor's degree in Finance, Accounting, or related field; MBA or CPA preferred.
• Proven experience with a minimum of 7 years in a controller or senior accountant role
• Strong analytical skills with the ability to interpret complex financial data and make strategic recommendations.
• Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels.
• Proficiency in Quickbooks and Microsoft Office products

Working Conditions:

• Fast-paced office environment.
• May require occasional evening or weekend work to meet deadlines.
• Travel may be required for business-related activities.

· The noise level in the work environment is usually moderate.

Required Skills

Basic Skills

• Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics- Using mathematics to solve problems.
• Monitoring- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension- Understanding written sentences and paragraphs in work related documents.
• Speaking- Talking to others to convey information effectively.
• Writing- Communicating effectively in writing as appropriate for the needs of the audience.

Social Skills

• Coordination- Adjusting actions in relation to others' actions.
• Instructing- Teaching others how to do something.
• Negotiation- Bringing others together and trying to reconcile differences.
• Persuasion- Persuading others to change their minds or behavior.
• Service Orientation- Actively looking for ways to help people.
• Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do.

Complex Problem Solving Skills

• Complex Problem Solving- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Resource Management Skills

• Management of Financial Resources- Determining how money will be spent to get the work done, and accounting for these expenditures.
• Management of Material Resources- Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
• Management of Personnel Resources- Motivating, developing, and directing people as they work, identifying the best people for the job.
• Time Management- Managing one's own time and the time of others.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, sit, use hands, reach with hands and arms, and talk or hear. The employee is occasionally required to climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, ability to adjust focus, and ability to see color. Employee may be required to go on board vessels and climb and descend ladders.

Certificates and Licenses:

· Valid Driver's License

· CPA or CMA certification Preferred but not required.

Equal Opportunity Employer:

Maritime Institute is an equal opportunity employer without regard to race, religion or religious creed, color, sex, gender, gender identity and expression, sexual orientation, transitioning status, national origin, ancestry, uniform service member status, military and veteran status, marital status, age, protected medical condition, genetic information, and disability status, as well as any other category protected by applicable federal, state, or local law.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.