Heavy Construction Contractor with office located in Suffolk County is seeking an Administrative Assistant with previous Construction office experience. Qualified candidate must have 5 years of administrative experience with a Construction, Engineering or an Architectural firm. Friendly environment, minimal time to train, must have basic understanding of contractor lingo/process.

*ESSENTIAL FUNCTIONS include, but not limited to:

• *Familiar with Government work and Bid process documents.
• *AIA Contracts
• *Insurance documents
• Preparation of Bid Proposals and Project Administration (this includes downloading of documents, printing of plans, and the preparation of forms and typing of bid proposals).

• Obtain Required Insurance Certificates for Project if needed

• Issue Contracts, PO’s to Vendors and Sub Contractors

• Coordinate Permits

• Prepare and Compile documents for Construction Project Close-outs upon Construction completion. Includes Purchase Order Log for job costing.

• Detail-oriented and the ability to handle a no-nonsense approach, fast-paced work environment.

• Possess a strong sense of urgency and know how to prioritize work.

• Be Highly Responsive to requests, ability to move-on to another task and juggle multiple requests, work quickly and effectively with minimal supervision.

• Excellent computer skills

• Office support such as answering phones, filing, copying, scanning and emailing documents, and other general office duties.

• NYS Notary Public a plus. Estimating a plus

Job Type: 12-25 (hours/wk - flexible, no weekends)

Salary: Highly Competitive

Job Type: Part-time

Expected hours: 20 – 30 per week

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person