Job Title: Purchasing Administrator I

Department: Purchasing

Classification: Non-Exempt

EEO Classification: Administrative Support

Reports To: Purchasing Manager

SUMMARY: Prepares, verifies, and places purchase orders based on business requirements. Monitor a system to maintain inventory levels and availability. Resolves issues related to inventory return, replacement, and credit arrangement. Works under moderate supervision. Gaining or having attained full proficiency in a specific area of discipline.

Hourly Pay - $20-$22; Schedule - Monday through Friday (7:30 am -04:00 pm)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

 Ensures accuracy of data and logic on entry of all SKUs using the Inventory Facts Update (IFU) spreadsheet.

 Develops and manages all aspects of the procurement of materials and/or supplies.

 Ensures compliance with appropriate corporate policies and procedures for purchasing.

 Determines purchase requirements; generates and reschedules purchase orders for sourced goods.

 Prepares required reports.

 Monitors inventory position against sales forecast and customer orders to maintain acceptable stock levels.

 Manages vendor evaluation program and reports on on-time delivery, quality, and responsiveness.

 Identifies, documents, and implements opportunities for continuous improvement.

 Supports warehouse department, as needed, in the receiving process for incorrect serial numbers.

 Updates and manages Purchase Order ETA’s and acknowledgements.

 Supports management with the wholesaler program.

 Ability to write up documents related to the employee purchase program.

 Performs other duties as assigned by the manager.

QUALIFICATIONS:

 Associate’s Degree (A.A.) in a related field or equivalent experience preferred.

 Two to four years of related experience.

 Ability to interpret and negotiate contracts.

 Commitment to excellence and high standards.

 Excellent written and oral communication skills.

 Strong organizational, problem-solving, and analytical skills.

 Ability to manage priorities and workflow.

 Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

 Ability to use basic functions of Excel, Word, and Outlook.

 Proven ability to handle multiple projects and meet deadlines.

 Strong interpersonal skills.

 Ability to deal effectively with a diversity of individuals at all organizational levels.

 Working knowledge of data collection, data analysis, and evaluation.

 Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

 Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

 Calculate figures and amounts.

 Interpret regulations and/or policies.

 Coordinate multiple tasks simultaneously.

 Collect, interpret, and/or analyze complex data and information

 Understand and respond to a diverse population.

WORK ENVIRONMENT:

 Moderate noise level associated with open office work environment.