Event Operations Specialist - Job Responsibilities

Responsibilities:

·Coordinating company participation at in-person and virtual events, including preparing documents, prep meetings with internal staff on event details, goals, and logistics; preparing to staff booth and ensure smooth event participation including but not limited to assisting in logistics for sessions, workshops, and networking events, followed by and post-event processes including reporting, budget reconciliation, lead capture

·Attending in-person events and virtual events to set up/take down and staff booth and ensure smooth event participation overall including but not limited to assisting in logistics for sessions, workshops, and networking events

·Coordinating webinars (currently On24 platform) including scheduling, set-up, communicating with presenters, production of the live event, and post-event processes

·Drafting marketing content and timelines for events and webinars and coordinating with relevant members of the Marketing team to design graphics, release emails, publish blogs, and other related marketing campaign efforts

·Posting event-related marketing messages to social media, and interacting with event host/partner organizations social media posts to emphasize event participation (for example: likes, shares, comments)

·Placing orders for event supplies and services

·Packing and shipping supplies for events

·Coding and submitting invoices

·Keeping track of event expenses and budgets

·Writing task orders

·Scheduling/coordinating meetings

·Entering tasks and deadlines into project management system (currently Wrike)Assisting the Senior Marketing Manager, Partnerships & Events, as needed/requested

Required:

·Willingness/ability to staff booth and ensure smooth event participation at local (DC area) events (single or multi-day, non-overnight)

oAverage 1-2 times per month throughout the year

·Occasional travel to out-of-state/non-local events to staff booth and ensure smooth event participation (multi-day, overnights)

oAverage 1-2 times per month, primarily between April-September

·Willingness/ability to work some evenings and weekends as related to event travel or event receptions

·Must be able to lift 30 pounds and pull wheeled shipping cases of heavier weights