Program Coordinator – Staff Services

Summary

• This position is for someone interested in becoming a member of the MaineHealth Institute for Research (MHIR) Staff Services team, based in Scarborough, ME and operating with a flexible work schedule. The Staff Services Team contributes to the MaineHealth research mission by providing people operations support for 300 MHIR researchers, staff, and learners. Our team works together, and is specifically tasked with:
  • Accurately troubleshooting & recording a multitude of employee timekeeping and personnel change scenarios and questions each week
  • Supporting managers with succession planning, job postings, interviewing, hiring, and visa applications
  • Onboarding & off-boarding employees, non-employee learners & collaborating scientists to MHIR
  • Planning & facilitating some of the employee engagement initiatives at MHIR: a monthly VP Open Forum, a monthly Full Staff Meeting, and several annual social events
  • Providing Front Desk coverage for guests & packages at MHIR’s 81 Research Drive location
• The person in this position will perform both administrative and professional duties in support of MHIR, as described below. They will be responsible for prioritizing their day-to-day tasks, working in close alliance with the Staff Services Manager and other team members, to facilitate and maximize our projects. This person will assure all program-related activities are carried out successfully and in a timely manner, will act as a liaison with all levels of staff, and also be a liaison to the greater MaineHealth community.
• The MaineHealth application, a cover letter, and a resume are each required to apply.

Required Minimum Knowledge, Skills, and Abilities

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