Madison County, Virginia
Application Instructions for Deputy Clerk

October 2, 2023

Madison County

Madison County Circuit Court is accepting applications for a Full-time Deputy Clerk.
Information on Madison County, the position and the application procedures can be
found at https://www.madisonco.virginia.gov/. This position will require someone with
a friendly, courteous attitude to work in a fast-paced public service-oriented
environment. High School diploma or equivalent required. Qualifications for position
include experience with the court/criminal justice system, general office duties, should
be detailed oriented with multitasking skills and possess excellent verbal and written
communications skills. Specific duties may include, but are not limited to, scanning
and indexing all filings of court cases, providing assistance to the public, answering the
telephone, entering data into the Case Management Systems, processing payments,
filings, recording of land records, judgments, issuing marriage license, helping with the
mail. Experience in handling money is a must. May require some travel for training.
Some lifting will be required. Applications will be received until the position is filled. EOE

Following is supplementary information on the positions and application instructions for all interested
individuals.

Full-time employees are eligible for VRS retirement, employee health insurance (currently Local Choice-Blue
Cross/Blue Shield) benefits, and holiday and vacation/sick paid time off. The current Madison County
Personnel Policy is available on the County web site. Part-time positions are not eligible for these benefits.

Applicants are to complete a Madison County employment application form, resume, cover letter and return it
to Madison County Circuit Court, P.O. Box 220, Madison, VA 22727 or apply online at
www.madisonco.virginia.gov, applicants can also obtain an application at the Clerk's Office during normal
business hours. Resumes (and limited additional relevant documentation) are encouraged and will be
accepted but will not be considered a substitute for a completed County application form. General
inquires by the applicant via telephone or in person are discouraged.

The County will give preference to applicants that have appropriate experience and good people skills.
Applications will be reviewed on the basis of apparent qualifications. will be reviewed on the basis of
apparent qualifications.

All applicants are expected to be qualified with applicable experience and certifications and
possess a valid driver’s license. All applications must be able to pass a drug screening and criminal
background investigation.

Office Clerk Assistant – Court Clerk

“Dept/Div: Clerk of the Circuit Court- FLSA Status: Non-Exempt

Pay Grade: 9
General Definition of Work
Performs entry level administrative support work processing a variety of records and documents, entering data,

indexing records and documents, maintaining records and files, assisting the public, and related work as apparent or

assigned. Work is performed under the supervision of the Clerk of the Circuit Court who may assign a subordinate

supervisor as appropriate.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The

requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable

accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions
Greets visitors, citizens and customers; answers telephone; responds to general inquiries or directs to proper area for

disposition. Assists the public with the completion of records, applications, etc.

Serves as courier for County business involving general business, banking, package, and postal pickup and drop off.

Receives, receipts, processes incoming and outgoing mail.

Prepares and maintains various files and records; produces reports.

Receives, collects, enters, indexes, and prepares data for various applications, licenses, permits, records, and reports;

reviews and proofs data for accuracy, completeness, and conformance to established standards.

Receives, receipts, and accounts for various fees and revenues; runs balance reports; prepares deposits.

Prepares and processes a variety of invoices and statements.

Performs record retention and destruction maintenance in compliance with local and State protocol.

Performs specialized department tasks and duties as assigned.

Education and Experience
High school diploma or GED and moderate experience in general office work involving contact with the public.

Knowledge, Skills, and Abilities
Basic knowledge of standard office practices, procedures, equipment and office assistance techniques and practices;

general knowledge of business English, spelling and arithmetic; general knowledge of office programs and policies;

ability to type accurately at a reasonable rate of speed; ability to operate standard office, scanners and word

processors; ability to keep office records and to prepare reports from file sources; ability to follow oral and written

instructions; ability to establish and maintain effective working relationships with associates.

Physical Requirements
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires standing, speaking

or hearing and using hands to finger, handle or feel, frequently requires walking and repetitive motions and

occasionally requires sitting, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands

and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for

expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal

spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or

equipment and observing general surroundings and activities; work has no exposure to environmental conditions;

work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements
Valid driver’s license in the Commonwealth of Virginia.

Last Updated: October 16, 2019