MacElree Harvey, a well respected mid sized law firm, is seeking a legal assistant for their family law practice group. This position would perform a variety of administrative duties to support assigned attorneys.

Essential Functions and Responsibilities:

• Responsibilities include document production, administrative functions and client contact.
• Creates, types and edits documents as well as prepares and types routine correspondence, memoranda and other legal documents.
• Receives and transcribes legal dictation from draft or dictated text.
• Composes, prepares and processes correspondence, including email and faxes. Prepares and processes legal documents with courts and other agencies.
• Creates and maintains all office files, logs and any other information in relation to the work of the attorney.
• Sends notices of hearings to the appropriate parties.
• Organizes and maintains case files, pleadings and other documents.
• Responds to and assists clients by answering questions, providing information and assuring appropriate follow-through and/or resolution.
• Answers phones and provides information in response to telephone calls.
• Prepares and maintains electronic and hardcopy files. Scans and stores documents according to defined procedures.
• Enters time, reviews billing, conducts conflict checks, maintains client files and preparation of new matter memos. Keeps accurate time records.

• Manages and maintains calendar for attorney including clients meetings, court dates and times and other appointments. Arranges for conference rooms as needed.
• Organizes and collects information from clients and provides such as medical records, insurance, employment and financial information.
• Notifies attorney of pending deadlines to ensure proper compliance.
• Reviews, sorts, date stamps and scans incoming mail.
• Works with Legal Assistants, Paralegals and Administration to provide effective support to Firm.
• Handles opening and closing of files and keeps files orderly.
• Makes copies on a routine basis.
• May utilize court’s online E-file system to electronically file documents.
• May provide trial preparation assistance for exhibits and file organization, providing effective and precise exhibit and document duplication.
• May conduct legal research to identify laws and court decisions relevant to pending cases.
• May draft complaints and answers, routine notices, affidavits, motions and petitions and assist in preparation of cases for trial.
• May assist attorney(s) with marketing and client development.
• May perform notary duties.
• Handles other duties as required.

Position Specifications:

Knowledge

• High school diploma with minimum of 4 - 6 years related administrative experience within a law firm required.

Skills

• Computer proficient with working knowledge of MS Word and Excel required.
• Ability to work with complex, heavily coded documents and produce documents from transcription.
• Must be highly organized, detail oriented with the ability to multi-task.
• Working knowledge of Outlook and iManage or similar document management system required.
• Keyboarding skills of 70 wpm or higher required.
• Ability to work with frequent interruptions and adapt to changes in workflow. Must possess a positive attitude.
• Must be able to work comfortably and confidently with clients.
• Knowledge of legal principles and practices.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Ability to operate standard office equipment such as computer, photocopiers, fax machines, and typewriter.
• Must maintain acceptable attendance record.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please list your salary requirements.

Experience:

• Legal Assistant: 5 years (Required)

Work Location: In person